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Project Coordinator
Sfcs Architects
Coordinate project docs, communication, and admin tasks in design firm.
7d ago
Junior (1-3 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Roanoke, VA
Office Full-Time
Company Size
170 Employees
Service Specialisms
Higher Education
Architecture
Engineering
Interior Design
Project Management
Master Planning
Repositioning
CCRCs
Sector Specialisms
Higher Education
Senior Living Communities
Civic Buildings
Public Buildings
STEM Facilities
Role
What you would be doing
document control
design submissions
resource planning
close-out documentation
schedule distribution
client service
- Support project correspondence, document maintenance, and schedule distribution.
- Support in all office management functions, including mail distribution, shipping, ordering supplies and other related tasks.
- Monitor task progress, identify delays or triggers, and escalate issues to the PM.
- Provide backup support for administrative tasks relevant to project operations.
- Collect and archive project close-out deliverables, prepare reports, and coordinate lessons learned documentation.
- Distribute meeting agendas, prepare and maintain minutes, and track deliverables.
- Coordinate preparation, formatting, and distribution of specification manuals to align with project standards.
- Assist with resource planning by tracking staff assignments, capacity, utilization, and availability.
- Assist with internal and external project communications.
- Utilize Newforma for document control and communication tracking. Ensure compliance with firm quality standards, protocols, document control, and versioning.
- Provide outstanding customer service – internally and externally.
- Assemble, proof, and organize SD packages and other design-phase submissions for internal review and client delivery.
- Maintain accurate and up-to-date project files, drawings, and documentation in accordance with firm standards.
- Provide general administrative assistance, including technical typing, correspondence, reports, and filing in accordance with office standards.
- Maintain a professional image of the firm by providing a favorable first impression to clients and visitors.
- Organize, track, and process project-related documents, including submittals, RFI’s, shop drawings, AIA documents (COs, AFPs, PRs, ASIs), payment applications, red marks, and project close-out deliverables.
What you bring
aia software
newforma
microsoft office
microsoft project
construction admin
organizational skills
- Previous experience with AIA Software (MasterSpecs), Newforma, Adobe InDesign, and UPS Software are a plus.
- Proficiency with Microsoft Office, Microsoft Project, and Adobe Acrobat X Pro is required.
- Ability to switch quickly between tasks based on priority and timeline.
- Exhibit exceptional organizational skills to set priorities, manage workload, handle multiple responsibilities, and meet deadlines.
- Demonstrate excellent communication skills with strong business correspondence capabilities, including proofreading grammar, spelling, and punctuation with a high degree of accuracy.
- Minimum of 3–5 years of administrative experience in a fast-paced, professional environment, is preferred.
- Certification or Associate’s Degree as an Administrative Professional and/or Construction Administration experience is a plus.
- Minimum of a high school diploma or equivalent required; a college degree is preferred.
- Collaborate effectively across multiple disciplines and offices, with confidence to question items outside of normal procedures.
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Company
Overview
Founded in 1920
Year Established
The company was established in 1920, marking the beginning of its architectural and engineering services.
90+ Years
Years in Operation
The company has served clients for over 90 years, showcasing its extensive experience and dedication.
Thousands of Projects
Projects Completed
Over thousands of projects completed, demonstrating the company's expertise in diverse sectors.
- Specializes in senior living communities, higher education facilities and civic/public projects
- Typical projects include assisted living, skilled nursing, independent living, university buildings and public institutions
- Known for integrating design, engineering and planning into cohesive solutions across sectors
- Operates from multiple offices across the US and works on national-scale, client‑centered developments
- An enduring legacy of decades of design excellence and focused specialism in live‑work educational and civic environments
- Innovative thinking and creative problem-solving
- Commitment to high-quality design and craftsmanship
- Collaboration with clients and communities
- Design solutions that enhance the human experience
- Fostering a culture of professional growth and development
2030
Net Zero Commitment
Committed to achieving Net Zero energy use, aiming to balance energy consumption with renewable sources.
- Designs that prioritize energy efficiency and sustainability
- Use of environmentally friendly materials and building practices
- Focus on reducing carbon footprints in projects
- Active participation in sustainable design initiatives and certifications
- Promotion of an inclusive and supportive work environment
- Gender-balanced leadership team
- Efforts to recruit, retain, and support diverse talent
- Ongoing training and development programs for all employees
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