Accounts Payable Clerk

Description

This position plays a key role in ensuring vendors are paid correctly and on time, while maintaining strong internal controls and supporting the broader procurement function.

Working as part of a collaborative procurement and finance team, the Accounts Payable Clerk is responsible for the accurate and timely processing of invoices, expense reports, and related accounting entries.

• Support account reconciliations and journal entries
• Maintain and administer the invoice and budget tracking application
• Set up and maintain vendor master data
• Enter vendor invoices quickly and accurately, ensuring correct coding to charge codes, projects, and cost centers
• Produce ad hoc reports and analysis to support procurement and finance leadership
• Monitor and track budgets and costs
• Prepare and process manual employee expense reports for non corporate credit card users
• Monitor and manage the shared Procurement Accounts Payable inbox
• Reconcile employee corporate visa statements and associated monthly expense reports
• Work directly with vendors, consulting firms, and recruiters to resolve invoicing errors and clarify issues
• Assist with journal entries, budget cost tracking, and account reconciliations
• Present invoices to the appropriate delegated authorities for approval, ensuring compliance with internal approval processes
• Act as a main contact for accounts payable queries from internal departments and external suppliers, responding by email, phone, or in person
• Prepare accrual lists and other supporting documents as required
• Investigate and resolve accounts payable issues with both internal stakeholders and external suppliers
• Confirm that purchase invoices align with the corresponding purchase orders or contracts, and follow up on discrepancies
• Review consultant invoices against submitted timesheets, verify billable hours and rates, and coordinate corrections with internal stakeholders as required
• Process a high volume of invoices and expense reports

Requirements

Our large enterprise blue chip client is seeking a junior Accounts Payable Clerk to join their Procurement team in Vancouver. This is an entry level position that is perfect for a recent graduate or someone with up to three years of experience who enjoys working with numbers, thrives in a busy environment, and takes pride in accuracy and customer service. You will handle complex invoice processing, support month end activities, and act as a key contact for both internal departments and external vendors.

• A positive attitude in a fast paced, evolving environment and the capacity to learn new systems and processes quickly
• The ability to manage multiple demands and meet tight deadlines
• Strong problem solving skills, with the ability to investigate issues and propose practical solutions
• Familiarity with Canadian indirect taxes, including PST, GST, HST, QST, and NRT
• Strong knowledge of accounts payable procedures and best practices
• Clear and professional communication skills across all levels of the organization and with external partners
• A high level of accuracy and attention to detail
• Prior experience in an accounts payable, accounting clerk, or similar finance role in a corporate environment is preferred, but this role is also suitable for strong junior candidates looking to build their experience
• Solid foundational accounting knowledge, ideally with progress toward a professional designation such as CPA or equivalent, or relevant practical experience
• University degree in Finance, Business, Management, or a related discipline, or an equivalent combination of education and experience
• Experience with accounts payable modules in ERP systems, with Microsoft Dynamics 365 or similar platforms considered an asset
• The ability to work independently while contributing effectively as part of a team

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance