Contract Coordinator

Description

• Work with the Warehouse Manager to organize and procure monthly filter orders
• Manage Planned Maintenance contracts in customer portals
• Set-up and manage Planned Maintenance contract job files.
• Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
• Review Maintenance Agreements Quarterly / Annually to confirm performance, budget constraints and ensure compliance with contractual obligations
• Assist, as needed with PO entry / reconciliation / coordination within the department
• Create Planned Maintenance Agreements and billing schedules within the COINS software database
• Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
• Weekly Market Recovery tracking
• Generate and distribute Planned Maintenance renewal letters
• Assist Account Executives, Dept Managers and Project Managers with bid preparation, submittal activity, project file organization, pre-qualification requirements, etc
• Maintain and update asset data for Planned Maintenance Agreements
• Secure bid bonds, letter of surety, and insurance requirements during the bidding process.
• Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders

Requirements

• Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills
• Knowledge of the HVAC Service/Construction industry and contract documentation.
• High School diploma required
• Must have high standards of quality with attention to detail
• Proficiency with Adobe or Bluebeam PDF software suite.
• Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
• Must be self-motivated and able to work efficiently in a fast-paced environment
• COINS software experience is preferred but not required
• College degree preferred
• 5+ years related experience

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance