Logistics Assistant

Description

• Logging and tracking vehicle bottlenecks to support claims and operational efficiency
• Monitoring and reporting on vehicle maintenance schedules, including inspections and servicing
• Send Vacancy to a friend
• Aiding planning and routing of the vehicles
• Supporting claims and disputes with accurate records of vehicle bottlenecks, times, and registrations
• Booking jobs on to the group weighbridge software
• Tracking job turnaround times
• Supporting business operations with clear and professional record-keeping
• Managing records of vehicle inspections, MOTs, and servicing schedules
• Assisting with TFS paperwork and booking of loads out of the country
• Providing administrative support to transport operations
• Help compile wages and holiday bookings
• Assisting with the processing of subcontractor invoices, ensuring clarity on margins
• Assisting in sub-contractor invoice management, including margin details
• Liaising with staff to provide information when required
• Ensuring telephone cover during key meetings and training sessions
• Tracking and logging vehicle movements, downtime, and utilisation
• Overseeing vehicle sales, VORs, and driver availability to maintain a clear operational overview

Requirements

• Strong organisational and administrative skills
• Proficiency in Microsoft Office and other relevant software
• The ability to adapt to a fast-paced work environment and provide structured support
• An understanding of vehicle maintenance schedules, invoicing processes, and regulatory documentation and legal requirements
• Able to communicate effectively at all levels of the business
• Experience in transport or logistics administration is advantageous
• A good working knowledge of transport and logistics operations
• Ability to track and log vehicle movements accurately
• Be able to understand and manipulate data to find improvement metrics
• Problem solving within the company for staff and relevant departments
• Familiarity with invoice management and cost tracking
• Strong attention to detail and ability to work proactively and self-manage
• High level of IT literacy

Benefits

• Professional CPC would be advantageous, will be offered as training if not

Training + Development

Interview process

Visa Sponsorship

Security clearance