Senior Proposal Coordinator

Lead client and competitive pursuit capture plans, pursuit teams, and work on a variety of proposals and interviews at every stage of the pursuit process. Provide professional marketing services that result in the production of strategically focused, professional-looking proposals, qualifications, presentations, and statements of qualification. Emphasis is placed on leveraging technology, AI, and collaborative tools to enhance efficiency, consistency, and innovation.

• Utilize OpenAsset to manage digital assets, project photos, and proposal visuals seamlessly.
• Responsible for regularly updating pursuit opportunities in CRM database, Go/No-Go.
• Facilitate capture plans for clients and pursuits.
• Support integration of Deltek Vision/Vantagepoint for CRM, pursuit tracking, and project data management.
• Evaluate technical content to ensure that it satisfies the RFP requirements/evaluation criteria, writes/edits proposal sections, and independently evaluates and clarifies client requests prior to submitting materials.
• Coordinate visual proposal and marketing strategies including but not limited to: graphics, proposal covers, brochures, boards, and PowerPoint presentations.
• Provide graphic design and desktop publishing tools to develop more complex materials and proposals.
• Coordinate the development, organization, and production of proposals and marketing materials such as presentation materials, resumes, and brochures.
• Coordinate and direct the efforts on both marketing and database/information management.
• Prepare and generate meeting minutes to include proposal work, plan/manage assignments, collect and organize proposal contents.
• Proofread and edit technical and non-technical documents for accuracy and consistency.
• Apply efficiency and innovation through AI tools (e.g., ChatGPT) for content development, editing, brainstorming, and proposal optimization.

*This position may require travel to other offices and/or client offices.

LOCATION: Can sit in any of our office locations - (https://www.westyost.com/locations/ ).

• Adobe Creative Suite, *Specifically InDesign.
• Strong graphic design capabilities.
• Ability to effectively progress on multiple simultaneous projects.
• 8+ years of marketing and proposal preparation experience at an Architecture, Engineering, or Construction (AEC) firm.
• Prior experience in coordinating with proposal teams.
• Strong personal initiative and problem-solving skills.
• Excellent skills in time management, organizing, writing, proofreading and editing.
• Familiarity with Deltek Vision, Vantagepoint, or other CRM platforms for pursuit and client management.
• Exceptional communication skills.
• Experience applying AI tools such as ChatGPT to improve proposal content and streamline workflows.
• Bachelor’s Degree in Marketing, Business Administration, Communications or related field
• Superior writing skills and knowledge of the RFQ, RFP, proposal process.
• Experience in client and pursuit capture a plus but not required.

You’ll be provided with support in on-going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer to peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance-based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement.

We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.

Compensation range: $85,655 - $111,540. Based on our Davis, CA office location. (West Yost uses geographic salary differentials that would apply for candidates in other regions).

You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in-person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance. All of our team members have access to local and company-wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm-wide resources, peer groups (young professionals & middlers group), and mentorship and leadership programs. We support and foster your career success and encourage you to be in control of your future with us. Our annual company-wide monthly staff meetings, annual in-person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company-sponsored events provide an important part of the West Yost culture, which is to have fun.

**This is a Hybrid role with 3 days in the office and 2 days remote.**