Subcontract Coordinator

Description

• Ordering materials and services.
• Facilitate vendor setup by processing vendor setup forms and maintaining accurate records.
• Closing out POs with proper receipts and reconciliations.
• Collaborate with the procurement team on administrative tasks related to subcontract paperwork.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Create and manage Purchase Orders (POs) and subcontracts, ensuring accuracy and compliance.
• Serve as an intermediary between business groups, project teams, and district offices to streamline communication and processes.
• Act as the central point of contact for procurement and subcontract administration across all McNally projects and offices.
• Support the full purchasing lifecycle, including:
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Assisting with invoice matching and resolution.
• Develop and implement standardized procedures for procurement assistance and subcontract administration.

Requirements

• Proven experience in procurement, purchasing, or subcontract administration.
• Strong understanding of purchasing processes from initiation to closeout.
• Excellent organizational and communication skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and create efficient workflows.
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Proficiency in SAP or similar ERP systems.
• Regular, reliable attendance

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance