Senior Project Administrator

Description

• Trains project administrators on processes and procedures of varied projects.
• Monitor project schedules, log, and track progress to meet design, construction, and other deadlines
• Coordinates the collection and preparation of project reporting
• Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
• Develop and distribute meeting minutes
• May work on site location to include ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary motion and ability to lift 50lbs.
• Proofreads and corrects reports from staff
• Aids and manages aspects of project management services such as personnel, filing, budget preparation and control, records control, and special management studies.
• Work with project managers to develop weekly meeting agenda
• Develop monthly executive summary report
• Contributes to team performance by collaboration and effective communication.
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
• Participate in weekly project meetings with design consultants, general contractors, project managers and clients
• Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
• Follow-up with project team members to ensure timely completion of assigned tasks
• Uses independent judgement and discretion on coordination of assigned construction project.
• Order supplies and procurement for jobsites
• Coordinate meetings when necessary
• Data entry and composition of administrative documentation

Requirements

• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Contract administration experience a plus
• Basic accounting skills
• Walking, carrying, pushing, stooping, crouching, and pulling
• Heavy invoice and contract experience preferred.
• Ability to work at various job sites.
• Two-year degree in project management or a related field. Working experience may substitute for the degree.
• Often work in an Indoor office environment. Equipment used includes computers and standard office machines. Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.
• Excellent writing skills
• One to three years’ experience in design and construction or project management preferred

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance