Contracts Administrative Assistant

Description

• Maintain contracts mailbox: log contracts into Excel spreadsheet as received; ensure spreadsheet accuracy
• Regularly check DocuSign/AdobeSign platforms for newly issued, reissued and/or reassigned contracts
• Conduct initial research on incoming contracts, identifying past clients and flagging new client contracts on the contract log
• For paper copy contracts: prepare revisions, copy and scan as required
• For paper copy contracts: assist in creating transmittals and mailing out final copies to clients
• Regularly update contract log as contracts are processed
• Prepare and draft professional emails related to contract management and client communication
• Follow established naming conventions and file contracts in client network folders
• Perform preliminary review of contracts to verify that all required exhibits are included and verify price and scope of the contract match with contract checklist
• Assist with filing, document preparation and other administrative tasks as needed
• Support the team with research as needed
• Save fully executed contracts and distribute to appropriate internal clients
• Utilize Litera software to compare contract versions and identify any changes
• Locate applicable addendums or modifications in Client files and, if appliable, incorporate into the PDF contract using correct language and protocol

Requirements

• Must be fluent with Microsoft Word, Adobe PDF, and Microsoft Excel
• Must have excellent verbal and written communication skills
• Ability to multitask and prioritize
• Strong attention to detail and organizational skills
• Must have superior reading comprehension
• Demonstrates strong initiative and the ability to work independently
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance