Project/Document Specialist - Gateway

Description

In this position you will implement and maintain project‑specific document control systems, manage distribution, storage, and retrieval of all project documentation, and support public records requests and audit inquiries. You will also assist with approval and change order logs and provide office management support as needed.

• Implement and maintain project‑specific document control systems for tracking, storage, and retrieval.
• Assign document numbers and ensure compliance with established numbering procedures.
• Maintain original documents, archive superseded revisions, and manage distribution and storage per regulatory requirements.
• Support document retrieval for public records requests and audit inquiries.
• Maintain logs for Approval Requests (ARs) and Change Order Requests (CICs).
• Provide office management support, including supplies coordination and lease documentation.

Requirements

The company is seeking a highly skilled Project/Document Specialist to support the iconic Gateway Hudson Tunnel Project (HTP), a critical component of the broader Gateway Program. This role ensures compliance with federal, state, and organizational requirements for document retention, change management, contract administration, and reporting.

Candidates must hold a Bachelor’s degree in Business Administration, Construction Management, Engineering, Information Management, or a related field, or possess equivalent experience, and have at least three years of document control or contract management experience, preferably on infrastructure or public‑sector projects. Strong organizational, communication, and interpersonal skills, as well as proficiency with Microsoft Office and digital collaboration platforms, are essential.

• Bachelor’s degree in a relevant field or equivalent experience; 3+ years in document control, project administration, or contract management.
• Strong knowledge of document numbering, retention policies, and change management for large capital projects.
• Excellent organizational, detail‑oriented, and multi‑tasking abilities.
• Proficiency with Microsoft Office Suite and digital collaboration platforms.
• Familiarity with public records policies and audit requirements.

Benefits

Arcadis provides comprehensive benefits including medical, dental, and vision coverage, 401(k), life and disability insurance, paid parental leave, wellbeing programs, adoption assistance, tuition reimbursement, nine paid holidays, and 15 days of PTO per year. The salary range for this role is $75,000–$100,000, with actual compensation based on experience, education, and other factors.

• Comprehensive benefits: medical, dental, vision, 401(k), life/disability insurance, parental leave, wellbeing programs, adoption assistance, tuition reimbursement, nine holidays, and 15 days PTO.
• Salary range $75,000–$100,000, adjusted for experience, education, and location.

Training + Development

Interview process

Visa Sponsorship

Security clearance