Project Secretary at Wade Adams in Dubai, United Arab Emirates | Kablio

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Project Secretary

Wade Adams

Providing integrated solutions in construction, engineering, and infrastructure across diverse sectors.

Manages project documents and provides admin support for construction projects.

10 days ago ago

Junior (1-3 years)

Full Time

Dubai, United Arab Emirates

Office Full-Time

Company Size

5,000 Employees

Service Specialisms

Interchanges, Tunnels & Highways

Water Supply, Drainage & Sewerage Systems

Infrastructure for Residential Complexes

Mechanical, Electrical & Plumbing Systems (MEP)

Marine Works

Dam Construction

Bulk Earthworks & Grading

District Cooling & Chilled Water Systems

Sector Specialisms

Power

Transmission and Distribution Networks

Pumping Stations

Treatment Plants

High & Low-voltage Systems

Intelligent Traffic- and Tunnel-Management Systems

Ventilation Systems

Tunnel-Lighting Systems

Role

Description

document management

log tracking

qa/qc support

document upload

submissions coordination

version control

Follow up on pending documents and maintain updated logs and tracking sheets.
Assist with meeting minutes, transmittals, letters, and general administrative tasks.
Manage and update all project documents, including drawings, submittals, RFIs and correspondence.
Support QA/QC requirements, archiving, and project close-out documentation.
Upload and track documents through internal systems, client platforms, and relevant authorities.
Coordinate with engineers, consultants, subcontractors, and clients for submissions and approvals.
Ensure accurate filing, version control, and compliance with company procedures.

Requirements

ms office

document control

diploma

3-5 years

time management

detail-oriented

We are seeking competent Site Secretary cum Document Controllers with minimum 3–5 years of UAE construction industry experience. The ideal candidate will efficiently manage project documentation and provide strong administrative support to ensure smooth project operations.

Proficient in MS Office (Excel, Word, Outlook) and document control tools.
Diploma or Bachelor’s Degree.
Strong organizational and time-management skills.
3–5 years of experience as a Document Controller in a UAE contracting/construction company.
Detail-oriented, reliable, and capable of working under pressure.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Leading construction

Industry Presence

Established in 2007, they have grown to be a key player in construction and infrastructure.

Broad project range

Project Diversity

They have completed projects spanning residential, commercial, and large-scale infrastructure sectors.

High-quality engineering

Engineering Excellence

Known for their high-quality engineering, project management, and innovative construction techniques.

Landmark projects

Iconic Projects

They have contributed to some of the UAE's most iconic infrastructure projects, aiding the region's urban development.

Civil works design

Design Expertise

They specialize in the design and execution of civil works, including roads, bridges, and utility networks.

Top-tier clients

Client Relationships

Maintains long-term relationships with top-tier clients across government, private, and industrial sectors.

Sustainable solutions

Sustainability Focus

Known for excellence in water and waste management solutions, supporting sustainable development in the Middle East.

Culture + Values

To continue to be a leader in the infrastructure construction industry in the market we serve and to maintain our reputation as a Company which takes good care of both its clients and employees.
Commitment to innovation and sustainable engineering.
Uncompromising effort to provide quality and on-time delivery to our clients in an environmentally friendly manner.
Committed to providing our employees with the very best in safety, welfare and career opportunities.

Environment + Sustainability

Certified to ISO 14001:2015 Environmental Management Systems
Sustainability integrated into operations and described as making a positive difference to people living and working within developments
Public recognition for environmental initiatives
Built on the foundations of sustainability and safety

Inclusion & Diversity

Articles

About Us / Group Companies

Group President Message