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Construction Documentation Specialist - Public Works
Mackay Sposito
Support construction managers by handling documentation for public works projects.
12d ago
$31 - $50
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Vancouver, WA
Onsite
Company Size
160 Employees
Service Specialisms
Civil Engineering
Land Surveying
Landscape Architecture
Construction Management & Inspection
Environmental Services
Planning
Public Involvement
Land Use & Entitlement
Sector Specialisms
Energy
Public Works
Land Development
Civil Engineering
Land Surveying
Construction Management
Landscape Architecture
Environmental Consulting
Role
What you would be doing
client communication
billing support
construction systems
documentation control
meeting coordination
proposal tracking
- Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.
- Support the preparation of project billing and invoicing
- Project Delivery: Learn MacKay Sposito’s construction management systems and standards. Partner with construction managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
- Organize and participate in project meetings, prepare agendas, and take meeting minutes.
- Ensure that Local Agency Guidelines (LAG) project documentation requirements are strictly adhered to on federally funded projects
- Assist in the preparation and tracking of project proposals, scopes, schedules and budgets
- Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders
What you bring
bachelor’s
2+ years
microsoft project
procore
google suite
communication
- Bachelor’s degree in Business Administration or equivalent experience preferred but not required.
- Ability to interface effectively and professionally with clients, consultants and the community at large
- Minimum of 2 years of experience in LAG project documentation
- Excellent verbal and written communication skills
- Proficiency in project management software (e.g., Microsoft Project, Procore) and Google Office Suite (Docs, Sheets, etc)
- Strong organizational and time-management skills with the ability to prioritize tasks
- Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.
- An excellent reputation - Through our 50-year history, MacKay Sposito has built and maintained an excellent reputation in our community, and with our clients and business partners. You’ll be joining a team with a strong foundation and reputation that you can be proud to be part of
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- pre-employment background check and drug screening required.
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Company
Overview
Founded 1974
Company Origin
Began as a small civil engineering and land surveying firm.
Launched 2019
Design-Build Initiative
Introduced a design-build subsidiary for streamlined project delivery.
M&A 2022-25
Business Expansion
Merged with Olson Engineering and partnered with Burrell Consulting Group.
- A regional multidisciplinary consultancy with a history of weathering recessions by diversifying services.
- Serves public and private clients across seven U.S. states.
- Offers specialisms in Energy, Public Works, Land Development, Environmental services, landscape architecture, surveying, planning, and construction management.
- Portfolio includes shoreline restoration, utility roads, master-planned communities, employment centers, and large-scale public infrastructure.
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