Administration Assistant

Overview

Provides executive-level admin support, handling travel, expenses, correspondence, and meetings.

Key Responsibilities

• document management
• expense reporting
• calendar management
• travel coordination
• meeting minutes
• correspondence

Tasks

-Handles routine and complicated items independently and anticipates problems and changing priorities​ -Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate​ -Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision​ -Maintains a file of important matters for the executive’s attention upon return​ -Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required​ -Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings​ -Assigns document numbers and enters into Bechtel electronic document management system -Anticipates changing priorities and problems, alerting the manager as required​ -Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client’s document management system​

Requirements

• work rights
• communication
• word
• excel
• 2-4 years
• confidential

What You Bring

-Candidate must have the right to legally work and remain in Australia. -Demonstrated skills in oral and written communication in English. -Familiarity with Microsoft Word and Excel. -Requires 2-4 years of related experience -Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information​

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About Bechtel

-Operates across multiple sectors, including infrastructure, nuclear, security and environmental, oil, gas, chemicals, mining, and metals, as well as manufacturing, battery production and technology. -Significant presence in North America, the Middle East, Asia, and Australia.

Sector Specialisms