Property Administrator

Description

• Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks.
• Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
• Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.
• Complete variance explanations for the monthly property reports.
• Maintain utilities consumption and costs tracking sheets.
• Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants’ accounts on CTI.
• Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques.
• Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing.
• Provide back up for Sr. Property Administrator as well provide relief for Reception.
• Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained.
• Prioritize property operating expense invoices that require immediate payment.
• Handle a variety of internal and external vendor inquiries regarding invoice payments.
• Assist in annual audit function by locating and copying invoices for audit and verification purposes.
• Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration.
• Assist in preparation of tenant charge backs (where applicable).
• Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing.

Requirements

• Current enrolment in BOMI RPA program is considered an asset.
• 2 + years of experience in property administration/real estate property accounting.
• Post secondary education in related discipline.
• Exceptional communications, organization, interpersonal and time management skills.
• Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame.

Benefits

• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• 3 weeks of vacation per year
• Up to $5,000 annual mental health coverage
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• A friendly, welcoming, and supportive culture

Training + Development

Interview process

Visa Sponsorship

Security clearance