Administrative Assistant

Description

• Assist with Contract and subcontract preparation, review and processing.
• Suggest process improvements for tasks that seem inefficient.
• Reconcile credit card receipts for leadership team.
• Coordinate group event planning for activities to build on OHM's positive employee culture.
• Manage group calendars, distribution lists, and communications. Assist staff by answering questions and responding to requests.
• Work collaboratively with others across the organization on corporate-wide initiatives and committees.
• Support receptionist coverage, as needed.
• Coordinate registrations, training, conferences, memberships, and sponsorships.
• Assist Project Managers with project needs relating to budgets, preparation of proposals and priced proposals and inputs in accounting software (job opening, maintenance and closing).
• Coordination of travel arrangements.
• Act as local Fleet Coordinator for SE Michigan under the direction of a Fleet Manager (Receive new vehicles, arranging outfitting & commissioning, coordinating towing and repairs, approval of work estimates within authorized limits).
• Maintain equipment closet, ensuring stock of typical equipment and PPE and facilitating approval and ordering of non-stock equipment.
• Assist with workload planning and coordination.
• Assist in onboarding incoming staff and help create a welcoming environment.
• Coordinate and process ordering for group. For example, creating and processing purchase orders for supplies and other equipment.

Requirements

• Capable of working independently as well as with the team.
• Proof-read reports for spelling, grammar, formatting and general math accuracy.
• Excellent interpersonal skills.
• Familiarity of ERP & accounting software, like Unanet.
• Understanding of contract preparations and management, billing, invoicing, and Michigan Department of Transportation guidelines/requirements.
• Strong organizational and time-management skills.
• Attention to detail.
• Possess a general understanding of automotive maintenance/management.
• Ability to supervise and direct staff with training.
• Experience supporting leadership and executive staff.
• OHM Grad School
• Knowledge and prior experience with learning management system and help/service desk software.
• Willingness to learn software applications necessary to perform your role.

Benefits

• Tuition & Certification Expense reimbursement
• Company Profit Sharing
• Paid professional association membership.
• Short & Long-Term Disability Options
• Volunteer Service Leave
• 401(k) retirement savings plan with employer matching contribution
• Voluntary Wellness Program
• BCBSM Medical, Dental and Vision
• Flexible Spending & Health Savings Accounts
• 100% Employer-Paid Life Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance