Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Support contract administration, compliance, and performance analysis for AECOM.
1 months ago ago
Experienced (8-12 years)
Full Time
Sacramento, CA
Remote
Company Size
51,000 Employees
Service Specialisms
Engineering
Construction Services
Project Management
Design
Architecture
Consulting
Environmental Services
Program Management
Sector Specialisms
Industrial
Agriculture, Food & Beverage
Automotive & Heavy Equipment & Machinery
Data Centers & Digital Infrastructure
High Performance Logistics
Energy
Renewable Energy
Grid Modernization
Role
Description
contract repository
compliance tracking
risk management
invoice review
legal coordination
document management
Compiles information to support the SSM I, contract managers, and additional leadership for audit readiness, monthly reports, and special projects.
Tracks and reports on Contract Manager (Authority), compliance metrics, and vendor performance to inform strategic decisions. Supports contract managers with client requirements, including preparing spreadsheets, documents, and emails. Assists in resolving contract compliance issues by gathering documentation and coordinating corrective actions. Identifies performance gaps and recommends solutions to enhance contract compliance and efficiency.
Implementing contract management policies and procedures and identifying areas for improvement.
Develops and maintains a centralized contract repository, updates electronic contract files and databases, ensuring control and accessibility to ensure audit readiness and transparency.
Identifies and mitigates contractual risks by proactively monitoring key terms, deliverables, and deadlines.
Responds to customer and supplier inquiries about order status, changes, or cancellations in a timely manner supporting CAHSR needs.
Provide training and guidance on contract-related issues to teammates/staff
Under management’s supervision, compares prices, specifications, and delivery dates to support preparation of contractual documentation.
Coordinates contract amendments, renewals, and terminations in collaboration with legal and project teams.
Coordinating with legal, finance, and other departments ensuring compliance with legal and regulatory requirements.
Analyzes contractor performance via reports and deliverables. Drafts, edits, and reviews correspondence, meeting materials, and reports related to contract performance.
Provides review and technical guidance supporting contract managers in verifying contractor invoices in accordance with the executed contracts, and governing laws/regulations.
Validate that addition/change of personnel or sub-contractor has all the required support documentation and has been approved by the Contract Manager prior to invoice submittal.
Conducts post-award contract reviews to ensure lessons learned are captured and applied to future agreements.
Supports internal audits and external reviews by providing complete and accurate contract documentation and compliance evidence.
Contributes to the overall success of the PDS and CAHSR office by performing all other duties and responsibilities as assigned.
Maintains up-to-date knowledge of federal, state, and local procurement regulations and integrates changes into contract practices, to include maintain training materials, templates, and job aids to ensure they are up to date with current laws, regulations, and Authority policies. Collaborate with subject matter experts to ensure accuracy and relevance of training content.
Develop standardized procurement and contract administration tools, templates, and processes to ensure consistency across the Authority. Assist in the creation of instructional guides, reference manuals, and e-learning modules.
Throughout the life of the A/E, supply, construction, information technology, utility and service contract, maintains liaison with the contractor to interpret contractual obligations and provide problem resolution under the direction of the Contract Manager/CAHSR.
Collaborates with on-site personnel to gather and assemble records for invoicing, investigations, collecting and reviewing contractor and subcontractor payroll, and communicate concerns regarding non-compliance/non submittal issues, violations, invoice deficiency with Contract Manager.
Analyzes, prepares, and approves invoices by comparing services rendered to contract language. Ensures cost is appropriate and within the scope of the contract.
Manage documentation through the contract management life cycle and ensure the documents are stored and the files are organized per established procedures and guidelines.
Requirements
fac-c
cfcm
cpcm
procurement
contracting warrant
teamwork
BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education
FAC-C Professional or equivalent
Bachelor’s Degree (or higher degree) from an accredited educational institution authorized to grant baccalaureate degrees in Business, Acquisitions, Legal or related field.
Federal Contracting Warrant
Ability to continuously improve in a team environment, working with other departments involved in process and execute timely.
Strong interpersonal and communication skills.
CFCM, CPCM
Applies knowledge and utilization of both efficient procurement processes, market research, and good business management to ensure timely delivery of goods and services to the customer.
Minimum Four (4) years’ experience in contract management, the principles, contractual terms, pricing structures, pricing tools and data systems, project support, finance, contracting, or proposals.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Born 1990
Year of Formation
The company was formed in 1990 through the merger of five legacy firms.
$16B annual revenue
Annual Revenue
The company generates over $16 billion in revenue annually and ranks highly in ENR's global design firm lists.
150+ countries
Global Presence
The company operates in over 150 countries worldwide.
Megaprojects delivery
Project Scope
The company is known for delivering megaprojects such as cable-stayed bridges, Olympic venues, ports, transit hubs, and disaster recovery works.
Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century.
Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada.
Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.
Culture + Values
Safety first - We put safety at the core of everything we do.
Integrity - We act with the highest ethical standards.
Collaboration - We believe in the power of teamwork.
Innovation - We embrace creativity and foster new ideas.
Sustainability - We are committed to creating a sustainable future.
Environment + Sustainability
2040
Net Zero Carbon Target
Committed to achieving net zero carbon emissions by 2040.
50%
Emission Reduction Target
Committed to reducing operational carbon emissions by 50% by 2030.
Focus on decarbonization across client projects and operations.
Developed strategies for climate resilience and adaptation.
Initiated projects that contribute to sustainable infrastructure and urban planning.
Inclusion & Diversity
50% gender parity
Gender Parity Target
Aim to achieve gender balance in leadership positions by 2030.
35% increase
Women Leadership Growth
Achieved significant growth in women representation in leadership roles in 2022.
Committed to increasing racial and ethnic diversity across the company.
Implemented programs to foster a diverse and inclusive workplace culture.