Project Admin / Document Controller

Description

• Track document versions and maintain a document control register.
• Assist in managing/tracking flight bookings and safety travel management plans for remote workers, both internationally and domestically.
• Coordinate with various departments, including finance, human resources, and safety to ensure document consistency.
• Assist in the preparation of reports and documentation for reviews and audits.
• Day-to-day administrative support for project managers and the wider engineering team.
• Review and update documents for accuracy and compliance with regulatory standards.
• Provide training and support to staff on document control procedures.
• Monitor compliance, induction, and documentation requirements across project sites.
• Ensure all documents are correctly filed and easily accessible.
• Manage and maintain document control systems and processes for the engineering teams in our Perth, Brisbane, and Melbourne offices.

Requirements

If you are looking for a role that is approximately 60% project admin, 40% document control and are a detail oriented, meticulous person who thrives in a busy environment, we want to hear from you!

We are seeking an experienced Project Admin / Document Controller within an engineering consulting environment to join our supportive, inclusive, friendly and collaborative team in our Perth office on a full-time basis.

This role is perfect for a person who excels in managing and maintaining documentation systems. As a Project Admin / Document Controller, you will ensure projects are well supported and that all documents are up-to-date, accessible, and properly archived.

To be considered for this position, you must be an Australian Citizen or Permanent Resident.

• A proactive approach and the ability to anticipate needs and prioritise tasks effectively.
• Previous experience with mobilisations and travel management.
• Strong attention to detail and accuracy.
• Strong to advanced skills in MS Office (Outlook, PowerPoint, Word, Excel).
• Demonstrated typing skills at around 60 wpm.
• Excellent communication skills, with the ability to build rapport and maintain relationships across teams.
• Previous file management/document control (such as Aconex, InEight etc) experience is essential.
• Excellent organisational and time-management skills.
• The ability to work independently and manage multiple tasks.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance