Executive Assistant

Description

The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to Senior Leadership. This role ensures seamless coordination across all functions. Acting as a central point of communication, the EA manages schedules, workflows, priorities, and executive-level deliverables while upholding the highest standards of confidentiality, accuracy, and organizational professionalism.

• Prepare briefing notes, meeting agendas, presentation decks, and executive summaries.
• Facilitate communication between departments, driving timely completion of tasks and decision-making.
• Maintain project dashboards, trackers, and status reports for executive review.
• Ensure smooth execution of administrative tasks including office coordination, resource booking, and stakeholder communication.
• Prioritize and handle daily email communications, requests, and approvals, ensuring timely responses and follow-through.
• Coordinate cross-functional leadership meetings, steering committees, and project reviews.
• Manage complex calendars, scheduling, and meeting coordination.

Requirements

• Bachelor’s degree or equivalent professional experience preferred.
• High level of discretion and ability to handle confidential and sensitive information.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills with executive presence.
• At least 12years experience supporting C-level executives in a fast-paced, complex organization.
• Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Teams, Excel, PowerPoint, etc.).
• Ability to manage multiple priorities, deadlines, and competing demands with minimal supervision.
• Experience coordinating meetings, calendars, travel, and executive-level deliverables.
• Ability to liaise effectively with internal teams, external partners, and senior stakeholders.
• Detail-oriented with a high degree of accuracy and follow-through.
• Strong problem-solving skills and proactive, solutions-oriented mindset.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance