Office Assistant/Receptionist

Description

• Assist Division President by creating/developing general correspondence, spreadsheets, presentations, agendas, memos, etc., managing their schedule and updating outlook contacts/calendars
• Coordinate and arrange division dinners and events, flights, hotels, rental cars and other travel related requests
• Manage meeting calendars for division conference rooms
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Act as liaison to property management and assist with scheduling office maintenance
• Maintain responsibility for reception and telephone duties, including sorting/distributing mail and signing for packages
• Develop effective working relationships with all departments
• Handle confidential and nonroutine information
• Maintain office services such as coffee service, water, Office Depot, Staples, UPS, and FedEx accounts
• Troubleshoot any problems with office machinery. Call for maintenance if necessary
• Assist with corporatedriven initiatives such as Benefits open enrollment meetings, Camp Horton, Career Fairs, Internship program and other HR events
• Order and stock office supplies
• Schedule and organize activities such as meetings, travel and department activities for all members of the management team

Requirements

• Ability to work overtime

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance