Administrative Assistant at Bechtel Corporation in Orlando, FL | Kablio

Role

Description

database management

access coordination

calendar management

document distribution

timecard entry

meeting coordination

Maintains forms, databases and tracking tools
Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
May coordinate project seating requirements
Provide timecard input or proxy for the team as required
Asemble, copy and distribute documentation packages
Work closely with IS&T to assure that employees have access to computers and shared drives
Handles routine and complicated items independently and anticipates problems and changing priorities
Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
May assist with facilities duties as needed
Prepare and proofread standard forms, correspondence and reports

Requirements

high school

2-4 years

administrative

travel coordination

expense reports

data analysis

Experience arranging travel and processing expense reports using an electronic system.
The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
Must be willing and able to work overtime with little or no notice.
Extensive experience in all phases of administrative and secretarial functions.
Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed.
Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
Must be able to work effectively in an extremely fast-paced, high-energy environment.
Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion.
Must be able to independently anticipate problems and changing priorities.
Requires a High School Diploma or equivalent
Requires 2-4 years of related experience
Must be able to multitask while maintaining attention to detail and accuracy.
Ability to coordinate manager-level meetings and adhere to project protocol.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1935

Hoover Dam Completion

The Hoover Dam stands as a landmark of early infrastructure innovation and engineering prowess.

560 vessels

WWII Shipyard Production

During WWII, the firm produced over 560 ships, significantly contributing to the war effort.

$17B

Annual Revenue

Operating at a scale of over $17 billion annually, it ranks as a major player in the construction industry.

25,000+

Global Projects Completed

Across 160 countries and all seven continents, the firm has delivered tens of thousands of infrastructure solutions.

The firm began building railroads and dams in the American West and grew into a pioneer of mega-projects.
Post-war, it laid massive pipelines across the Middle East and ventured into nuclear power, building the USA’s first commercial plant.
Its projects include Boston’s complex “Big Dig” tunnel, the Channel Tunnel, and Intel megafab campuses.
It operates in global markets across Energy, Infrastructure, Manufacturing & Technology, Mining & Metals, and Nuclear/Security/Environmental sectors.
Typical projects include highways, bridges, ports, airports, LNG plants, data-centers, environmental cleanups, and nuclear facilities.

Culture + Values

Extraordinary teams building inspiring projects.
We live for a challenge – make our customers’ ambitions a reality; adapt quickly and always look for a better way.
We do the right thing – exercise the highest level of integrity and ethics; create a positive legacy through purposeful and sustainable projects.
We take care of each other – safety and well-being above all; treat each other with the utmost respect.
We succeed together – embrace our differences, seek diverse views, and listen to understand; foster a deep sense of belonging.
We build trust – develop lasting 'One Team' relationships with our colleagues, customers, and partners; hold ourselves accountable to deliver excellence.

Environment + Sustainability

50% by 2030

Fleet Emissions Reduction

Aims to cut fleet emissions by half by 2030, targeting major Scope 1 and 2 fuel-related emissions.

Net Zero 2050

Emissions Goal

Committed to achieving net zero emissions across all Scopes by 2050.

Developing and implementing formal climate action plans on all reportable projects to reduce and manage emissions.
Testing hybrid/solar light plants, hybrid generation with energy storage, hybrid dozers/excavators, electric trucks/ATVs, and telematics to reduce idling.
Created CleanBuild™ 2.0 tool to predict project carbon footprint including embodied and operational GHG emissions.
Training global supply chain team in net-zero practices, engaging suppliers, and evaluating alternative concrete materials.
Collaborating with equipment manufacturers to accelerate next-generation hybrid and electrified construction equipment.
Participant in Corporate Coalition for Innovation & Technology toward Net Zero (CCITNZ) alongside GE, GM, Honeywell, Invenergy and others.

Inclusion & Diversity

900 Colleagues

Completed MARC Program

A large number of colleagues have successfully completed the MARC gender equity program.

150+ Participants

Women@Bechtel Conference 2022

The conference gathered over 150 in-person participants and hundreds more remotely, showcasing its global reach.

260 Female Professionals

Engineering & Safety Roles

Prominent female workforce involved in engineering and safety roles, highlighting gender diversity.

Top 100 Inclusive Workplaces

2022 Recognition

Recognized as one of the Top 100 Most Inclusive Workplaces in the U.K., reflecting strong diversity efforts.

Achieved ISO 30415 certification for Diversity and Inclusion, the first construction company in the U.K.
Participates in eight Business Resource Groups, supporting inclusivity and diversity.
Received national certification in Chile (NCh3262) for addressing gender pay gaps and workplace issues.
Launched Boundless@Bechtel in 2023 to enhance disability inclusion.

Articles

Our Services

Careers – Construction Services

Job Fraud Alert

People & Culture

Role

Description

database management

access coordination

calendar management

document distribution

timecard entry

meeting coordination

Maintains forms, databases and tracking tools
Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
May coordinate project seating requirements
Provide timecard input or proxy for the team as required
Asemble, copy and distribute documentation packages
Work closely with IS&T to assure that employees have access to computers and shared drives
Handles routine and complicated items independently and anticipates problems and changing priorities
Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
May assist with facilities duties as needed
Prepare and proofread standard forms, correspondence and reports

Requirements

high school

2-4 years

administrative

travel coordination

expense reports

data analysis

Experience arranging travel and processing expense reports using an electronic system.
The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
Must be willing and able to work overtime with little or no notice.
Extensive experience in all phases of administrative and secretarial functions.
Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed.
Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
Must be able to work effectively in an extremely fast-paced, high-energy environment.
Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion.
Must be able to independently anticipate problems and changing priorities.
Requires a High School Diploma or equivalent
Requires 2-4 years of related experience
Must be able to multitask while maintaining attention to detail and accuracy.
Ability to coordinate manager-level meetings and adhere to project protocol.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1935

Hoover Dam Completion

The Hoover Dam stands as a landmark of early infrastructure innovation and engineering prowess.

560 vessels

WWII Shipyard Production

During WWII, the firm produced over 560 ships, significantly contributing to the war effort.

$17B

Annual Revenue

Operating at a scale of over $17 billion annually, it ranks as a major player in the construction industry.

25,000+

Global Projects Completed

Across 160 countries and all seven continents, the firm has delivered tens of thousands of infrastructure solutions.

The firm began building railroads and dams in the American West and grew into a pioneer of mega-projects.
Post-war, it laid massive pipelines across the Middle East and ventured into nuclear power, building the USA’s first commercial plant.
Its projects include Boston’s complex “Big Dig” tunnel, the Channel Tunnel, and Intel megafab campuses.
It operates in global markets across Energy, Infrastructure, Manufacturing & Technology, Mining & Metals, and Nuclear/Security/Environmental sectors.
Typical projects include highways, bridges, ports, airports, LNG plants, data-centers, environmental cleanups, and nuclear facilities.

Culture + Values

Extraordinary teams building inspiring projects.
We live for a challenge – make our customers’ ambitions a reality; adapt quickly and always look for a better way.
We do the right thing – exercise the highest level of integrity and ethics; create a positive legacy through purposeful and sustainable projects.
We take care of each other – safety and well-being above all; treat each other with the utmost respect.
We succeed together – embrace our differences, seek diverse views, and listen to understand; foster a deep sense of belonging.
We build trust – develop lasting 'One Team' relationships with our colleagues, customers, and partners; hold ourselves accountable to deliver excellence.

Environment + Sustainability

50% by 2030

Fleet Emissions Reduction

Aims to cut fleet emissions by half by 2030, targeting major Scope 1 and 2 fuel-related emissions.

Net Zero 2050

Emissions Goal

Committed to achieving net zero emissions across all Scopes by 2050.

Developing and implementing formal climate action plans on all reportable projects to reduce and manage emissions.
Testing hybrid/solar light plants, hybrid generation with energy storage, hybrid dozers/excavators, electric trucks/ATVs, and telematics to reduce idling.
Created CleanBuild™ 2.0 tool to predict project carbon footprint including embodied and operational GHG emissions.
Training global supply chain team in net-zero practices, engaging suppliers, and evaluating alternative concrete materials.
Collaborating with equipment manufacturers to accelerate next-generation hybrid and electrified construction equipment.
Participant in Corporate Coalition for Innovation & Technology toward Net Zero (CCITNZ) alongside GE, GM, Honeywell, Invenergy and others.

Inclusion & Diversity

900 Colleagues

Completed MARC Program

A large number of colleagues have successfully completed the MARC gender equity program.

150+ Participants

Women@Bechtel Conference 2022

The conference gathered over 150 in-person participants and hundreds more remotely, showcasing its global reach.

260 Female Professionals

Engineering & Safety Roles

Prominent female workforce involved in engineering and safety roles, highlighting gender diversity.

Top 100 Inclusive Workplaces

2022 Recognition

Recognized as one of the Top 100 Most Inclusive Workplaces in the U.K., reflecting strong diversity efforts.

Achieved ISO 30415 certification for Diversity and Inclusion, the first construction company in the U.K.
Participates in eight Business Resource Groups, supporting inclusivity and diversity.
Received national certification in Chile (NCh3262) for addressing gender pay gaps and workplace issues.
Launched Boundless@Bechtel in 2023 to enhance disability inclusion.

Articles

Our Services

Careers – Construction Services

Job Fraud Alert

People & Culture