Administrative Assistant – Corporate

Description

• Completes and processes Travel & Expense Reports and department invoices
• Files correspondence and other records
• Arranges travel and prepares associated itineraries for department leaders and others as needed
• Maintains department calendars for meetings, vacation, travel, etc.
• Composes and prepares routine correspondence and presentations using computer software applications.
• Records, compiles and assists with tracking and updating status action items discussed during meetings
• Provides a professional level of administrative support to department leaders and other department personnel as required
• Coordinates and arranges for equipment and supplies for new/transfer employees
• Greets visitors, ascertains nature of business and escorts as needed
• Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies
• Compiles and maintains standard reports and other statistical reports or data compilations
• Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required
• Acts as a point of contact for all department specific processes, requests, questions and logistics
• Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages
• Requests systems access for assigned department (i.e., new hires and transfers)
• Prepares agenda(s) and schedules meetings, Web-Ex and other functional calls for assigned department
• Responds to requests regarding information, materials or business needs

Requirements

• Experience with executive level support for a senior level leaders.
• Minimum of 3 years experience in an office environment.
• High school diploma or G.E.D.

Benefits

• Life insurance and accidental death & dismemberment insurance.
• Great Place to Work
• Short- and long-term disability.
• Employee discount programs.
• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Retirement plan with a generous company match.
• Employee and Family Assistance Program (EAP).
• Health care and dependent care spending accounts.
• Employee Stock Purchase Plan (ESPP).

Training + Development

Interview process

Visa Sponsorship

Security clearance