Manufactures, installs, services and modernizes elevators, escalators and moving walkways globally.
Administrative support for field managers handling purchasing, payroll, scheduling, and safety.
4 days ago ago
Junior (1-3 years)
Full Time
Chicago, IL
Field
Company Size
70,406 Employees
Service Specialisms
Elevator Services
Escalator Services
Maintenance
Installation
Modernization
Sector Specialisms
Residential
Commercial
Public Transit
Office Buildings
Hotels
Hospitals
Apartment Complexes
Low-rise Buildings
Role
Description
parts expediting
purchase orders
tool control
logistics coordination
safety management
manpower analysis
Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
Prepare field payroll for Superintendent’s approval.
Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
Integrity and Trust: Foster honest, ethical relationships.
Compile and transmit monthly EEO accumulations to Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solutions
Create Value for the Customer: Deliver innovative, reliable solutions.
Safety: Uphold the highest safety standards for all.
Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors. Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.
Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources. Assist in tool control, issue, repair and replacement.
Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
Requirements
ms office
sap
report prep
administrative
middle management
5 years
Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint)
Experience in an Administrative Assistant or related training in an administrative function-5 years
Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
Experience supporting middle management and/or department - 3 years
Benefits
Tuition Reimbursement - Eligible after 6 months of service.
Fully vested 401k match, up to 7% of total eligible compensation.
A wide range of development opportunities to boost your professional and leadership growth.
Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1874
Year Established
The company was established in Switzerland, marking the beginning of its legacy in transportation solutions.
2B journeys daily
Daily Passenger Journeys
Enabling seamless movement across global transportation hubs, high-rises, malls, and public spaces.
$13.7B revenue
Annual Revenue
Strong financial performance with significant contributions from service and modernization divisions in 2023.
300 units delivered
Recent Project Milestone
Recent deployment includes nearly 300 elevator units to The Avenues in Riyadh.
Over 1,000 branches
Global Presence
Operates through a network of over 1,000 branches globally, showcasing extensive reach and operational capacity.
656 ft tower
Elevator Test Tower
Features the world’s first dedicated elevator test tower in Shanghai for advanced safety and performance testing.
Evolved into a global leader in vertical and horizontal transportation, designing and deploying cutting-edge elevators, escalators and moving walkways.
Offers a comprehensive portfolio encompassing new installations, modernization, and maintenance, highlighted by innovative solutions like the R.I.S.E robotic elevator installer.
Recent significant projects include delivering hundreds of elevator systems for the Grand Paris Express.
Culture + Values
Safety – Safety for each one of our passengers and employees is foremost.
Create value for the customer – Our customers are at the heart of what we do: their success is our success.
Commitment to people development – We foster lifelong learning and empower employees to help shape the future of our company.
Integrity & trust – We follow the highest standards of professional and personal conduct in all our relations.
Sustainability – Sustainability is integral to the Schindler way of doing business, defining how we work – creating long-term value for all.
Quality – We aim to deliver genuine Swiss quality, based on leading technology, precision engineering, and innovative, sustainable solutions.
Environment + Sustainability
90% Reduction by 2040
Net-Zero Commitment
Committed to achieving full-scope net-zero greenhouse gas emissions with a 90% reduction across Scopes 1, 2, & 3 by 2040 compared to 2020 levels.
50% & 42% Reductions
Science-Based Targets
Approved science-based targets include a 50% reduction for Scopes 1 & 2 and a 42% reduction for Scope 3 by 2030, starting from a 2020 baseline.
100% Renewable by 2025
Electricity Goal
Aims to procure 100% renewable electricity across all operations by 2025.
30% Energy Improvement
Product Efficiency
New elevator and escalator products achieve a 30% improvement in energy efficiency compared to previous models.
Achieved 90% Renewable Electricity in 2022
Targeting ISO 50001 Certification for Major Production Sites by 2025
25% Maintenance Portfolio Cloud-Connected in 2022
40% Energy Reduction with PORT 4D System
Roadmap Includes Strategies Like Circular Design and Low-Carbon Materials
Inclusion & Diversity
69,000+ employees
Global workforce
A workforce spanning over 69,000 individuals across 130+ nationalities.
13% female
Gender distribution
As of end-2023, 13% of the workforce identifies as female, with 87% male.
300+ women
Leadership programs
Over 300 women participated in leadership and advancement programs.
5 generations
Workforce diversity
Encourages multigenerational teams, up to five generations working together.
Committed to UN Women’s Empowerment Principles; CEO regularly reviews gender progress.
Equal‑pay initiative ensuring fair pay regardless of gender.
Part of Valuable 500 commitment to improve recruitment and inclusion of people with disabilities.
Support for UN Standards of Conduct tackling discrimination against LGBTI people; awarded Swiss LGBTI* label.
Employee inclusion networks for gender, LGBTQIA+, multicultural/ethnicity, generations, diverse abilities, mental wellbeing, U.S. veterans.