Accounts Payable Assistant

Description

• Record and process supplier invoices accurately and timely in COINS/ERP
• Match purchase invoices to orders and delivery notes using two‑ and three‑way matching
• Escalate all invoice queries to relevant internal stakeholders and suppliers
• Record weekly progress updates on COINS with supporting documentation
• Process e‑invoicing and manage related queries
• Perform 100 % monthly statement reconciliations recorded on control sheets
• Produce supplier reporting and overviews
• Carry out ad‑hoc departmental administration duties as required
• Work with high‑volume data, adopting a “right first‑time” entry approach
• Multi‑task across suppliers and entities while ensuring correct approval processes
• Achieve invoice clearance and query resolution within SLA timeframes
• Complete 100 % monthly statement reconciliation for credit‑card and direct‑debit suppliers and provide timely costings
• Approve expenses in line with travel & expense policy and service level agreements
• Take personal accountability and act as a cultural ambassador
• Collaborate to build positive relationships and develop solutions within multidisciplinary teams

Requirements

Successful candidates will demonstrate trusted handling of sensitive information, proactive self‑starting attitudes, and strong communication skills. They must possess solid organisational abilities, attention to detail, and experience with Microsoft Office, COINS/ERP, SAP Concur and intermediate Excel functions. A background in accounts payable, preferably within construction, and familiarity with governance frameworks are also required.

• Be trusted with sensitive business information
• Proactively self‑start with focus, resourcefulness, autonomy, integrity and discipline
• Communicate with impact, showing respect, empathy and confidence
• Demonstrate flexibility to travel, work remotely, across regional offices, or work additional hours as needed
• Adapt positively to evolving environments, remaining calm under pressure
• Proficient in Microsoft Office and COINS/ERP systems; quick learner of new software
• Advanced experience with SAP Concur
• Intermediate Excel skills, including VLOOKUPs, pivots and identifying duplicate entries
• Highly developed organisational and administrative skills, meeting tight deadlines and delivering high‑quality services
• Excellent eye for detail and high level of accuracy
• Strong relationship‑building abilities to support internal and external customers/stakeholders
• Excellent verbal and written communication at all levels
• Strong problem‑solving skills, presenting effective solutions and clear expectations
• Mathematical mindset with prior accounts payable experience, ideally in construction
• Understanding and experience supporting governance frameworks

Benefits

The role operates on a hybrid schedule, requiring three days per week in the Aston Clinton office while allowing remote work as needed. This flexibility supports collaboration across regional offices and adapts to evolving business demands.

The position offers an agile working arrangement, a 37.5‑hour week (8:30 am–5:30 pm Monday‑Thursday, early finish on Friday), and a competitive salary with pension, healthcare and car allowance. Employees receive 26 days of annual leave plus bank holidays and a range of optional perks through the My Perks programme, including dining, gym, cycle‑to‑work and insurance benefits. The team is described as fun, knowledgeable and continuously challenging.

Training + Development

Interview process

Visa Sponsorship

Security clearance