Receptionist/Admin (Part-Time)

Description

• Maintain the CWID database for the client and ensure all IDs are extended in a timely manner.
• Ensure at least 3 contractor spot checks are completed and saved on SharePoint.
• Ensure all AV equipment and meeting rooms have been set-up and operated as per guidelines.
• Ensure that the appropriate format and problem codes are used when raising Si7 WO’s
• Check all meeting rooms, printers and common areas are clean and presentable every morning. Fill up the papers in printers if needed.
• Assist site FC with inspection and escorting as and when required.
• Ensure at least 3 safety observations per site per month are carried out and submitted via Harbour.
• Lodging work requests via SI7. Handling complaints and troubleshooting problems. Report to FC if any issues finding.
• Manage couriers and mail being sent and received.
• Ensure chemical registers are reviewed on a quarterly basis.
• Ensure each visitor/personnel visiting the site has been inducted and notified of the existing hazards
• Assist with the setup and breakdown of meeting rooms.
• Ensure documentation compliance (ie SWMS) is completed prior to site access been given to Contractors.
• Ensure First Aid Kit and AED machine are check monthly and stocked.
• Minute take/attend at least 10 Ops meeting / FC meetings per year
• Function as a backup for creation of WO’s and PO for FM’s/FC’s during absence or outages.
• Manage reception desk activities, including visitors’ registration, contacting host, issuance of visitor passes and contractor induction.
• Collate and prepare presentation of month end report for the region.
• Monitoring of stationery stock on site and update the inventory record.
• Ensure full compliance to the CBRE contractor management policy and ensure all compliance documents are stored in the appropriate location on SharePoint
• Ensure all statutory compliance requirements are adhered to within the required timeframe. Electrical safety is carried out in accordance with the account guidelines.
• Foster and maintain positive working relationships with clients, client sub-contractors, suppliers and consultant.
• Ensure WO’s are raised in the CMMS system for any unsafe conditions.
• Maintain the utilization database daily for the region ensuring all data is submitted in a timely manner.
• Ensure all risk registers are reviewed and updated on an annual basis or when changes occur to the site.

Requirements

• Strong organizational skills with an inquisitive mindset.
• Awareness of the health, safety & environmental aspects of the delivery of facilities management.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Communication skills to exchange straightforward information.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Ability to follow basic work routines and standards in the application of work.
• High School Diploma or GED with up to 2 years of job-related experience.

Benefits

• Part-time, 20h a week, 4h a day, Monday - Friday
• Health & Wellness

Training + Development

Interview process

Visa Sponsorship

Security clearance