IT Asset Management Specialist

Description

• Provide training and guidance to stakeholders on asset management processes and tools.
• Maintain a centralized repository of license keys, entitlements, and usage metrics.
• Assists the leadership of the C-Level team and other team members with various research projects and/or special projects
• Maintain a centralized and accurate inventory of all IT assets including laptops, tablets, mobile devices, and peripherals.
• Takes ownership of tasks and sees them through to completion, ensuring timely updates and resolution of asset-related issues.
• Identify opportunities for cost savings through license optimization and consolidation.
• Participate in continuous improvement initiatives to enhance asset tracking, reporting, and compliance.
• Oversee the full lifecycle of IT assets including acquisition, deployment, maintenance, and retirement.
• Coordinate with Director of IT Finance and Vendor Management to source IT hardware and software.
• Demonstrates attention to detail in tracking and documenting asset data to ensure accuracy and compliance.
• Generate regular reports on asset inventory and license compliance.
• Develop and maintain IT asset management policies and procedures in alignment with ITIL standards.
• Procure, track, and audit software licenses to ensure compliance with vendor agreements and regulatory standards.
• Conduct regular audits and reconciliations to validate inventory accuracy and identify discrepancies.
• Provide insights to support budgeting, forecasting, and strategic planning.
• Ensure all assets are properly tagged, tracked, and updated in the asset management system.
• Ensure accurate documentation and tracking of assets from procurement to disposal.

Requirements

• Excellent communication and interpersonal skills with the ability to build strong relationships across all levels of the organization. Strong verbal and written communication skills
• Standing for long periods of time (4-5 hours) occasionally
• Regular, consistent and necessary to meet the needs of the business
• Open and transparent with a strong work ethic as well as the ability to handle sensitive and confidential information.
• Ability to solve practical problems and manage a variety of variables in situations and with problems where only limited information or standardization exists
• Hands-on experience with ITSM tools (e.g., ServiceNow, BMC Remedy, Ivanti).
• Must be proficient in the Microsoft Office Suite, including Outlook, Excel, PowerPoint and Word
• Strong understanding of software licensing models and compliance requirements.
• Must conduct self in an ethical, legal, and responsible manner at all times
• Ability to work in a fast-paced environment
• Must be a self-starter, independent, and strong organization skills, with the ability to manage multiple priorities and deadlines at any given time
• Ability to effectively communicate and present information one-on-one and in group situations, and outside of the company.
• Bachelor’s degree in Information Technology, Business Administration, and/or 2–4 years of experience in IT asset management or IT Operations.
• Elevated professionalism which demonstrates tempered emotions, empathy, positive intent, and integrity in all interactions.
• Must be able to walk, bend, stand, and reach constantly during a workday.
• Must be able to lift 15 – 20 lbs.
• Strong attention to detail
• Ability to establish and build effective working relationships with colleagues and staff. Acceptance of a variety of lifestyles, behaviors, and cultural, and spiritual practices
• Must be able travel via plane or car to events
• Familiarity with ITIL framework, especially Asset and Configuration Management.
• Must adhere to the policies, principles, and guidance within the Employee Handbook and Code of Conduct

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance