Administrative Assistant

Description

• Greet and Assist DCS visitors
• Prepare monthly and weekly reports
• Answer telephone - Assist callers, document and relay messages and/or transfer calls
• Copy and scan documents
• Processing payment requests
• Distribute incoming mail and packages
• Assist staff with obtaining vehicle keys and parking cards from the Key Watcher System
• Maintain contract schedule of value spreadsheets
• Create and monitor correspondence (weekly reports, memos)
• Maintain electronic documentation, files and archives
• Print and post conference room schedules
• Contact Aviation Division or City Department staff by telephone or email to request service, including building maintenance, supplies, and vehicle repairs
• Maintain project calendars and schedule meetings
• Provide general administrative support
• Date-stamp, Route Log and Track Documents
• Schedule package pick-up service
• Monitor budgets and expenditures
• Maintain reliable attendance and work on-site 8:00 AM to 5:00 PM Monday through Friday

Requirements

• Experience with reviewing and processing financial data
• Experience with electronic documentation, routing, and file management software and processes (Oracle, Adobe Sign)
• Ability to safely lift 10 pounds
• Ability to sit at a desk for up to 8 hours per day
• Customer-service oriented with business professional demeanor and attire

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance