Office Coordinator

Description

• Maintaining and ensuring the guest experience in a meaningful, special, and professional as needed
• Assist in assigned special projects as delegated by leadership team
• Greeting expected guests as identified, maintaining lobby cleanliness, welcome screen setup
• Assist in project entry as needed
• Organize and tidy storage room
• Maintain COIs and business certifications
• Send receive and file all W9s as required
• Assist in coordinating lunch and learns and company events
• Track job fairs and conference events to facilitate registration assistance
• Maintain office cleanliness
• Manage leadership calendars and coordinate internal/external meetings
• Assist in booking travel and event registration for staff as needed
• Collect, file, and distribute paperwork, bills, and office supplies
• Vehicle maintenance and mileage tracking
• Billings entry and coordination
• Assist in AR tasks and follow ups
• Wipe down surfaces and conference rooms
• Support accounting tasks including but not limited to:
• Credit card statement distribution and assistance in expense entry as needed
• Track employee professional license renewals for technical disciplines
• Complete all MBE/DBE submissions
• Completing tasks within the indicated timeframe.

Requirements

• Strong self-task management. This includes, but is not limited to:
• Invoice receipt and check entry
• Technical writing and data entry
• Organizational skills

Benefits

• Leadership assistance

Training + Development

Interview process

Visa Sponsorship

Security clearance