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Senior Manager, Academic Fiscal Affairs
Urban Ridge Supplies
The Senior Manager, Academic Fiscal Affairs is responsible for post-award research administration, change management projects, and associated administrative operations related to academic programs/departments. This includes oversight and support on all post-award operations pertaining to the academic divisions, external grants, gifts, and research programs, as well as providing the point of contact for PIs, research support staff, and department managers.
13d ago
Expert & Leadership (13+ years)
Full Time
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Office Full-Time
Company Size
100 Employees
Service Specialisms
No specialisms available
Sector Specialisms
Construction
Civil Engineering
Role
What you would be doing
monthly reporting
faculty training
budget planning
post-award records
system upgrades
grant monitoring
- Assist in providing monthly reports to project PIs and management as required
- Ensure faculty compliance with sponsor and university requirements by guiding them through faculty onboarding, necessary documentation, reporting obligations, and financial reviews
- Working under the leadership of the Associate Director, Post Award Administration, plan and develop the annual research budget and expense projections across all divisions, research programs, and competitive grants
- Maintain effective post-award records, reporting sponsored program expenditures, and the establishment of an efficient post-award infrastructure ensuring compliance with local, federal, University and sponsor requirements
- Assist in reviewing and processing expense reimbursements and other routine tasks
- Manage and maintain the workflow for the external engagement submission and review process
- Review and process external engagement submissions for the assigned division
- Provide training and awareness to division administrators and faculty on post award administration policies and processes
- Prepare monthly, quarterly, annual budget reports/dashboards and any adhoc reports for the Associate Director, and the Academic Deans
- Working closely with WSQ, serve as team lead on the Cayuse global management project, which includes implementing fund manager, cleaning up of projects, streamlining processes and coordinating with necessary departments to ensure seamless transition
- Collaborate regularly with the Pre-Award team, OSP and SPA for seamless execution of all external sponsored research grants and contracts
- Assist the Dean and faculty with post-award processes related to new grants and awards, including facilitating smooth transitions from pre-award to post-award stages
- Collaborate with NYU and lead the enhancement of the electronic systems needs for the NYUAD post award operations. This includes Cayuse, FAME, Oracle budgeting reporting tool or any other tool, Tableau Dean’s Dashboard, etc
- Perform any on-going reporting, analytical projects, related administrative tasks on an ad-hoc basis supporting the department
- Serve as the team lead for research external engagement program, review and dissemination of approvals
- Assist in new grant set up and related tasks to make funds accessible to faculty/PIs in a proactive manner
- Collaborate with partners in the Office of Academic Appointments and Budget Office to maintain accurate deliverables pertaining to faculty hiring and research awards
- Serve as the team lead on designing the integration, implementation, operations and maintenance of the Upwork platform
- Divisional administration complements the existing responsibilities in the central office by emphasizing the post-award role in supporting divisional research efforts and fostering effective collaboration with the deans and faculty members
- Monitor project expenditures for all research grants i.e. Faculty research, Research Institute, external grants, etc
- Collaborate with faculty representatives to jointly develop solutions for complex problems affecting faculty and researchers
- Work in partnership with the Finance and Budget Office to prepare and ensure accuracy and compliance of the research financial deliverables (monthly, quarterly, annual)
- Contribute in developing research administration and expenditure policies which enable flexibility and productivity while ensuring necessary controls
- Assist in processing AHRFs and WD positions in coordination with the Office of Academic Appointments in a timely manner
- Assist faculty in Cayuse proposal submissions, prepare financial analyses, research award letter drafts and support seamless award letter approvals for faculty research funds
- Oversee the deployment and integration of Upwork’s platform
- Administer the financial analysis and budget reporting for relevant internal stakeholders
- Liaise with NYU SPA and external grant sponsors for carryforwards, NCEs, submission of financial reports, and close out processes
- Oversee the post award administration of NYUAD’s research portfolio including all internal faculty research funds, start-up funds, Provostial Research Enhancement Funds/other competitive grants, and external grants and gifts; ensure monitoring of expense vs budget on a quarterly basis
- Assist the internal NYUAD research funding process as per established guidelines and best practices
- Participate in developing annual and multi-year grant budgets for new and existing faculty research awards, funding renewals, etc
- Work closely with the Dean’s office to provide timely and accurate financial data on all divisional faculty research grants on a quarterly basis, promoting transparency and shared governance for data-driven decision-making
- Coordinate with all departments, facilitate training, ensure smooth adoption of the platform, and provide ongoing support to faculty and staff
- Track the cycle with OAA on PandT review and any associated funding adjustments for Provost endorsement
- Assist in processing summer salary in coordination with Office of Academic Appointments for Research Institute, Faculty Research, External Grants, Gifts
- Serve as the team lead on internal competitive grants including the Provostial research enhancement fund awards, publication grants, OIEE, etc. and their pertinent post award processes
- Coordinate with the Dean’s office and faculty to provide tailored support on managing research grants (internal and external including gifts), ensuring faculty receive timely updates on their grant status, budget upload, and other post-award services
- Work in close collaboration with the Office of Academic Appointments on the divisional faculty hiring plan and ensure timely issuance of faculty research fund awards as per the approved faculty hiring plan
- Review and assess funding requests for new faculty, and funding renewals for existing faculty in accordance with internal guidelines and practices
- Conduct regular meetings with divisional admins on all post-award matters, including but not limited to: reviewing the financial status of research projects, assisting in resolving issues related to budget performance, and ensuring alignment with both departmental and faculty research goals
- Use of all financial and other necessary systems (FAME, Project Costing, UDW+, BIA, CF authorization, Cayuse, etc.) and updating research accounts based on new awards/contracts/renewals/budget modifications:Act as the divisional administrator for Cayuse (pre and post award) SP as the point of contact to facilitate grant orientation for new/existing faculty
- Serve as the team lead for the budget development of assigned divisions and other core programs supporting research
- Lead the transition of the EE program into implementing Upwork
- Collaborate with the pre-award team and the Office of Research in the budget proposal development reviews for new internal competitive grants including centers, REFs, etc
- Resolve any accounting and reconciliation discrepancies regarding variances in projections, actuals, and budgets of all projects
- Conduct financial analysis on research proposals and submit funding recommendations for review and approval by the NYUAD Provost
- Routinely meet and alert the Associate Director to issues surrounding post award administration for the assigned areas of responsibility
- Work with the IT Admin Apps team to ensure all updates are accurately reflected in the business tools for efficient post-award processes. This includes any electronic research administration (eRA) system upgrade and implementation, Oracle budgeting reporting tool, etc
- Prepare budget presentation and reports for NYUAD leadership and the Deans
- Provide customized, high-quality customer service to faculty and division administrators to assess future direction and offering proactive solutions to address post-award challenges and streamline grant management
- Serve as the primary point of contact for the Dean and faculty members regarding all central post-award research administration services from inception to close-out, ensuring seamless communication between central post-award and academic divisions. This includes but not limited to Proposal Development and Submission (connecting with the Pre-award team where necessary for external grants/gifts), Award Acceptance and execution, post-Award administration/management and Award Closeout
- Working under the supervision of the Associate Director, Post Award Administration, serve as the system administrator for the eRA Grants Management System, Cayuse SP and pertinent modules; creating accounts and providing system training sessions to faculty and staff across a population of 400+
- Prepare annual and final project financial reports and complete the close-out process
- Provide advice to the Dean and faculty on the development and execution of research funding, ensuring their success in securing external funding and maintaining budget compliance
- Collaborate directly with faculty to monitor and assess research project expenditures, providing detailed financial analyses and ensuring timely processing of any budget modifications, no-cost extensions (NCEs), or rollovers
- Complete annual expense review for research grants as per the audit framework
- Support the Director, Academic Fiscal Affairs, on pertinent academic technology needs, processes, and projects. Assist with a variety of special projects as needed including gathering and analyzing data, generating ad hoc reports, and making recommendations
- Serve as the team lead for the Faculty Budget automation project; to support in the creation of an integrated and automated Budget by Position vs Actuals Report or dashboard. This automation for all positions, the associated budgets with corresponding expenditures will facilitate adequate monitoring of these budgets and improve decision making of the academic hiring function at NYUAD
- Facilitate any administrative and financial changes to grants, conduct variance analysis, and review monthly expenditures in comparison to approved budgets and resolve budget errors
- Support the Associate Director, Post Award Administration, in actively identifying savings for potential re-allocation for strategic initiatives
- Review and process external engagement submissions for the assigned divisions. Educate faculty and administrators on Upwork transition and implementation
What you bring
bachelor's degree
excel proficiency
budget development
financial projections
interpersonal skills
communication skills
- Willingness to work flexible hours at times to ensure an effective working relationship between New York and Abu Dhabi offices
- Bachelors Degree in a related field
- Experience with budget development & reports for sponsored research grants
- Continuing professional education in accounting, finance, data management, or research administration
- Interpersonal skills with diverse populations at all levels in a professional manner
- Experience in generating reports of portfolios of multiple grants for senior management and funding agencies
- Ability to work effectively with other administrative offices of the university, in particular Finance, Budget and Office of Academic Appointments
- Exceptional technical, accounting, and communication skills a must. Full competence and high-level proficiency with Microsoft Excel is essential
- Ability to quickly learn and understand University policies and procedures, and disseminate information to faculty and staff regarding pre and post award management
- Demonstrated experience developing and monitoring large complex budgets
- 2-3 years of experience in central- and project-level financial administration of research grants/sponsored research
- Experience in developing complex financial projections and sponsor reports
- Ability to work independently, under supervision, and as part of a team
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- routine meeting and alerting the associate director to issues surrounding post-award administration for the assigned areas of responsibility
Company
Overview
- Provide top-tier supplies and services to the construction sector.
- Offer a broad portfolio of materials for industrial, commercial, and infrastructure projects.
- Work on large-scale projects, helping to shape cities and critical infrastructure.
- Known for delivering high-quality, reliable solutions in a fast-paced industry.
- Have a strong presence in the regional market, expanding steadily into new areas.
- Specialize in a wide range of construction products, from heavy machinery to fine materials.
- Proudly support the construction of key infrastructure that powers urban development.
- Customer Centricity: We listen to our customers to understand their needs, delivering high-quality products and services that exceed expectations.
- Integrity: We act with honesty and transparency, fostering trust with our stakeholders.
- Innovation: We embrace change, continuously striving for better solutions and advancements in our industry.
- Collaboration: We work together as a team, respecting diverse perspectives to achieve common goals.
- Sustainability: We commit to responsible sourcing, reducing environmental impact, and ensuring our actions support a sustainable future.
Net Zero by 2030
Climate Goal
Committed to achieving net zero emissions by the year 2030.
- Committed to creating eco-friendly products and sustainable operations.
- Using renewable energy and implementing waste reduction strategies in production.
- Designing products and packaging with circular economy principles.
- Collaborating with suppliers who focus on environmental responsibility.
- Promoting an inclusive work culture where every individual feels respected and valued.
- Encouraging diverse representation across all organizational levels.
- Ensuring equal opportunities for all employees, with a focus on merit-based growth.
- Supporting flexible work arrangements to accommodate diverse employee needs.
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