Administrative Specialist

Description

• Receive written or oral instructions and compile documents for typing.
• Prepare complex documentation independently with minimal guidance.
• Format documents according to Parkhill’s policies.
• Type, revise, and combine material as needed.
• Proofread and edit documents for grammar, spelling, punctuation, and formatting.
• Store, organize, and manage completed documents on appropriate storage media.
• Explain company policies and procedures to stakeholders.
• Prioritize and resolve inquiries via phone, email, or in person.
• Provide backup support to other departments when necessary.
• Assist the Office Specialist in specific office locations as needed.

Requirements

• Communicate effectively and professionally with internal and external parties.
• Associate degree or at least two years of related experience, or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite and other documentation software.
• Strong organizational skills with ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy in all work.
• Proactive problem‑solver with a forward‑thinking administrative approach.
• Prior experience in an administrative or office support role is preferred.
• Type at least 50 words per minute.

Benefits

Parkhill is excited to welcome a new Administrative Specialist to our team. In this vital role, you will enhance your expertise in word processing, documentation preparation, problem-solving, and more. Your support will be crucial in assisting our Architects and Engineers in delivering projects that make a meaningful impact on our communities. This is a full-time, non-exempt position paid on an hourly basis.

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits: multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer‑paid basic life, short/long‑term disability coverage, performance bonuses.
• Well‑Being: mental health care, culture committees, wellness program, charitable giving match.

Training + Development

Interview process

Visa Sponsorship

Security clearance