Marketing Specialist - RFP

Description

• Utilize InDesign and other design tools to ensure proposals are visually engaging and aligned with brand standards.
• Coordinate internal proposal kickoff meetings and manage schedules to ensure on-time delivery.
• Maintain and update a content library of standard company materials, including project sheets, resumes, and standard technical content.
• Lead the planning, development, and submission of RFPs, RFQs, and other proposal responses in collaboration with marketing, estimating, and operations teams.
• Write, edit, and format proposal content including executive summaries, project descriptions, team bios, and other narrative sections.
• Customize marketing collateral to reflect client-specific requirements and win themes.
• Monitor proposal results and support post-submission debriefs to improve future responses.
• Assist with presentations, interview prep materials, and other marketing support as needed.

Requirements

We are seeking a detail-oriented Marketing Specialist with strong communication skills to support our work acquisition efforts by managing the end-to-end proposal process. This role is responsible for coordinating, developing, and producing high-quality responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other client-facing marketing materials. The ideal candidate has a strong background in marketing communications, RFP / technical writing, and project coordination—preferably within the architecture, engineering, or construction industry.

• Strategic thinker with a client-focused mindset
• Experience with CRM and proposal management tools
• Bachelor’s degree in Marketing, Communications, Journalism, or related field
• 3–5 years of experience in marketing or proposal coordination (AEC industry preferred)
• Clear communicator and collaborative team player
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency in Adobe InDesign and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and project management abilities
• Excellent writing, editing, and proofreading skills
• Strong attention to detail and commitment to quality
• Knowledge of the construction industry, terminology, and procurement processes

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance