Administrative Assistant IV

Description

• Maintain online databases for content collaboration and file retention; primarily through Microsoft Teams and Sharepoint
• Manage calendar and scheduling while prioritizing inquiries and troubleshooting conflicts to ensure smooth day-to-day operations
• Ensure timeliness and accuracy of the timekeeping process
• Coordinate and secure accommodations for individual and team business travel
• Arrange meeting logistics, which include scheduling, location procurement, attendee invitation, room set-up, catering, etc.
• Ensure timely processing of purchase requisitions and orders –
• Record meeting minutes and track action items as needed
• Ensure timely processing of invoices, expense reports, and check requests
• Provide support to ad hoc SS communications initiatives (business update aggregation, student of the business webinars, project meetings, etc.)

Requirements

• Outstanding organizational and time management skills; able to prioritize and manage multiple deliverables simultaneously
• Proven ability to build and maintain positive relationships with internal and external stakeholders
• Must be available to occasionally work afterhours to support team efforts and/or projects - Minimal travel for offsite meetings and events may be required on occasion.
• Previous experience with CSS, STARS, timekeeping, Avaya AWFO, iExpense, vendor management, and calendar management
• Demonstrated initiative and adaptability in a fast-paced environment
• Significant administrative experience preferred
• High level of engagement, including proactive communication and timely responses
• Experience with Southern Company systems including Timekeeping, iExpense, and Oracle required
• Excellent interpersonal, conflict management and problem-solving abilities
• Associate degree or higher desired
• Strong verbal and written communication skills
• High degree of discretion and professionalism when handling confidential information
• Exceptional attention to detail and accuracy
• Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, etc) and familiarity with cloud collaboration tools (e.g. Teams, Sharepoint, OneDrive)
• Strong problem-solving skills and ability to lead with little guidance

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance