Description

The role involves creating, editing, formatting, and binding project documents using company templates, handling vendor invoices, organizing office events, managing incoming and outgoing mail, answering phones, greeting visitors, scheduling meetings and conference rooms, arranging technology and meals, maintaining office supplies and petty cash, and supporting administrative tasks such as onboarding, travel coordination, employee badging, safety equipment distribution, payroll assistance, and job list updates.

The work is performed in a temperature‑controlled professional office with standard equipment such as computers, phones, photocopiers, and scanners. Employees regularly talk, listen, sit, walk, reach, kneel, stoop, crouch, and use hands to operate a keyboard, and may occasionally lift items under 20 pounds.

• Create, edit, format, and bind project documents using Christman templates.
• Copy, collate, and arrange for external reproduction of reports.
• Draft business letters for team review and approval.
• Receive, review, and forward vendor invoices and payments.
• Assist team members with project‑specific needs.
• Organize office events and parties throughout the year.
• Receive, screen, and distribute incoming mail and parcels.
• Prepare and send outgoing mail and packages.
• Answer telephone calls and route callers to appropriate staff.
• Greet visitors and provide assistance or directions.
• Schedule meetings, conference calls, and reserve conference rooms.
• Set up required technology and order lunch for meetings.
• Maintain administrative supplies, equipment, and safety stock.
• Handle and balance petty cash.
• Coordinate onboarding activities for new hires.
• Arrange travel and hotel accommodations for leadership.
• Administer employee badging for federal projects.
• Manage leadership calendar for regional and local events.
• Distribute safety equipment to project sites.
• Submit payroll information for regional employees.
• Update and maintain job lists.
• Provide high‑level customer service and interpersonal interaction.

Requirements

Required qualifications include an Associate’s degree in Business Administration or related field and at least two years of general administrative experience, or an equivalent combination of education and experience. Preferred qualifications include construction administration background, proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook), strong written and verbal communication, detail‑orientation, organizational and confidentiality skills, interpersonal and customer‑service abilities, and the capability to work independently and collaboratively while multitasking.

• Proofread documents for spelling, punctuation, and grammar accuracy.
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Exhibit strong verbal and written communication skills.
• Demonstrate detail‑orientation, organization, and confidentiality.
• Work creatively, independently, and collaboratively while multitasking.

Benefits

The essential functions of the position support the Christman Company regional office. Reasonable accommodations are available for individuals with disabilities to perform these duties.

This is a full‑time position with the possibility of extended hours and weekend work. Travel is minimal but may include occasional overnight stays depending on project needs.

Training + Development

Interview process

Visa Sponsorship

Security clearance