Administrative Assistant

Description

• Execute and/or coordinate report production, including report design, information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, and distribution.
• Assist project teams in preparing PowerPoint presentations for client, consultant, and internal meetings.
• Edit and/or create written correspondence. Process interoffice memos, letters, contracts, meeting minutes, forms, etc. from verbal communication, email, handwritten notes, dictation, or transcription.
• Coordinate lunchtime vendor seminars and other internal meetings, including issuing invitations, gathering RSVPs, communicating with the vendor regarding meeting arrangements, providing audio/visual assistance, providing catering assistance, etc.
• Provide administrative support for the New York office, leaders, and architectural project teams.
• Assist in the production of marketing proposals, including information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, etc.
• Coordinate with building management regarding property repairs or updates. Arrange equipment repair and maintenance services with building management and vendors as required.
• Assist with office operations such as reception duties, calendar maintenance, shipping and receiving, maintaining office supplies, processing vendor invoices, etc.

Requirements

• Associate's degree from an Administrative Assistant Program preferred.
• Three years of recent and relevant work experience required.
• Proficiency in Adobe InDesign preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• General knowledge of Microsoft Project and other project management programs preferred.
• Effective written and verbal communication skills required.
• Skilled at initiating processes and following through to completion.
• Ability to effectively work with team members and manage multiple demands with attention to detail.

Benefits

• Health, dental, and vision insurance
• Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits, including mass transit and parking; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
• Generous paid time off and paid holidays
• Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration and organization reimbursement

Training + Development

Interview process

Visa Sponsorship

Security clearance