Site Administrator at Farrans Construction in Paisley, Scotland, United Kingdom | Kablio

Role

Description

access control

document control

invoice approval

visitor management

progress reporting

social value

Project Superuser for the access control system, MSite . Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.

Requirements

aconex

msite

microsoft office

administration

construction

communication

Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
Previous Administration / Project Coordinator experience.
Occasionally there may be the need to travel to other Farrans projects or Head Offices.
Previous Aconex experience.
Previous MSite experience.
Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
Working knowledge in Microsoft Office packages including Word and Excel.
Capable of working on own initiative whilst working in a team environment.
Previous construction industry experience.
Excellent communication skills - both written and verbal.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1940

Year Founded

Established in 1940, the company has a long-standing presence in the UK construction industry.

eight decades

Operational Lifespan

The company has been actively contributing to major infrastructure and development projects across the UK for over eight decades.

Delivers high-quality projects known for innovation and reliability.
Contributed to major infrastructure projects, showcasing expertise in large-scale national works.
Specializes in sectors including residential, commercial, and infrastructure developments.
Provides comprehensive services across transport, utilities, and energy sectors.
Undertakes impactful projects that enhance local communities and drive economic growth.

Culture + Values

They always strive to leave communities and places better than they found them.
They act as good neighbors by mitigating the impact of their operations, such as noise, dust, and traffic.
They promote, advocate for, and encourage diversity and inclusion throughout the company.
They have a fully representative workforce where everyone is included and supported with equal access to opportunities.
They believe in continuous improvement, innovation, and value engineering.
They proactively adopt Modern Methods of Construction to drive safer, faster, and greener delivery.

Environment + Sustainability

50% Reduction

CO₂ Emissions

Reduce Scope 1 and 2 CO₂e emissions by half by 2030, in alignment with the Paris Climate Agreement.

Net Zero by 2040

Climate Commitment

Achieve carbon neutrality by 2040 as part of the Climate Pledge.

Zero Waste by 2030

Circular Economy

Eliminate avoidable waste sent to landfill by 2030 through sustainable practices.

Decrease use of virgin materials, design out waste at source, and promote water-saving practices.
Address embodied emissions in line with PAS 2080.
Commit to environmental protection & biodiversity—zero harm, nature-based solutions, partnerships with NGOs, biodiversity volunteering.
Achieved platinum status in Business in the Community Environmental Benchmarking Survey for environmental management.
Internal BREEAM Manager ensures BREEAM assessments and best practices on projects.
Platinum-level engagement with the Supply Chain Sustainability School (Gold Status).

Inclusion & Diversity

Representative workforce

Equal opportunities for all employees

Ensures that all employees have equitable access to opportunities, fostering a culture of inclusivity and fairness.

Support systems for advancement

Leadership development programs

Provides tools and networks that help employees advance into leadership roles, particularly for underrepresented groups.

Challenging barriers in roles

Equal access in construction and engineering

Works to identify and eliminate obstacles that prevent individuals from entering or advancing in construction and civil engineering roles.

Articles

Projects

Careers

Sustainability

Role

Description

access control

document control

invoice approval

visitor management

progress reporting

social value

Project Superuser for the access control system, MSite . Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.

Requirements

aconex

msite

microsoft office

administration

construction

communication

Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
Previous Administration / Project Coordinator experience.
Occasionally there may be the need to travel to other Farrans projects or Head Offices.
Previous Aconex experience.
Previous MSite experience.
Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
Working knowledge in Microsoft Office packages including Word and Excel.
Capable of working on own initiative whilst working in a team environment.
Previous construction industry experience.
Excellent communication skills - both written and verbal.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1940

Year Founded

Established in 1940, the company has a long-standing presence in the UK construction industry.

eight decades

Operational Lifespan

The company has been actively contributing to major infrastructure and development projects across the UK for over eight decades.

Delivers high-quality projects known for innovation and reliability.
Contributed to major infrastructure projects, showcasing expertise in large-scale national works.
Specializes in sectors including residential, commercial, and infrastructure developments.
Provides comprehensive services across transport, utilities, and energy sectors.
Undertakes impactful projects that enhance local communities and drive economic growth.

Culture + Values

They always strive to leave communities and places better than they found them.
They act as good neighbors by mitigating the impact of their operations, such as noise, dust, and traffic.
They promote, advocate for, and encourage diversity and inclusion throughout the company.
They have a fully representative workforce where everyone is included and supported with equal access to opportunities.
They believe in continuous improvement, innovation, and value engineering.
They proactively adopt Modern Methods of Construction to drive safer, faster, and greener delivery.

Environment + Sustainability

50% Reduction

CO₂ Emissions

Reduce Scope 1 and 2 CO₂e emissions by half by 2030, in alignment with the Paris Climate Agreement.

Net Zero by 2040

Climate Commitment

Achieve carbon neutrality by 2040 as part of the Climate Pledge.

Zero Waste by 2030

Circular Economy

Eliminate avoidable waste sent to landfill by 2030 through sustainable practices.

Decrease use of virgin materials, design out waste at source, and promote water-saving practices.
Address embodied emissions in line with PAS 2080.
Commit to environmental protection & biodiversity—zero harm, nature-based solutions, partnerships with NGOs, biodiversity volunteering.
Achieved platinum status in Business in the Community Environmental Benchmarking Survey for environmental management.
Internal BREEAM Manager ensures BREEAM assessments and best practices on projects.
Platinum-level engagement with the Supply Chain Sustainability School (Gold Status).

Inclusion & Diversity

Representative workforce

Equal opportunities for all employees

Ensures that all employees have equitable access to opportunities, fostering a culture of inclusivity and fairness.

Support systems for advancement

Leadership development programs

Provides tools and networks that help employees advance into leadership roles, particularly for underrepresented groups.

Challenging barriers in roles

Equal access in construction and engineering

Works to identify and eliminate obstacles that prevent individuals from entering or advancing in construction and civil engineering roles.

Articles

Projects

Careers

Sustainability