Contract Administrator/Office Engineer

Description

• Retain all reports, correspondence, and documentation in accordance with WMATA document retention standards.
• Represent WMATA’s Task Manager and/or MATOC Program Manager at meetings as assigned.
• Monitor and maintain contract logs with distribution of documents between contractors and WMATA staff to ensure compliance with contract time commitments.
• Solicit bids or proposals, facilitate pre-qualification and/or pre-bid meetings, develop selection criteria, coordinate selection committees, and manage amendments to project/task requirements before submittal.
• Prepare the requisite documentation and acquire concurrence from executive staff for the award of contracts and task orders.
• Review of invoices and progress payments, prepare payment packages for authorization, and monitor compliance with Davis-Bacon wage rates.
• Update data in Procore with relevant contract information.
• Prepare contract modification packages for final review and approval following negotiations.
• Coordinate with contractors or vendors to acquire documentation of bonds, insurance, and other required materials to execute contract agreements.
• Evaluate contractor-prepared claims and change proposals, determine merit, prepare WMATA’s cost estimates, develop negotiating positions, and assist with negotiations.
• Organize contract changes, claims, timesheets, overtime, and cost estimates for changes to contract work.
• Report on progress against plan on weekly, monthly, and quarterly basis.
• Coordinate daily inspection reports from field inspectors, record contractor lost time and reconcile with contractor reports.
• Assist with the preparation of contract documents and project status reports to monitor schedule, budget, and staffing plans.
• Identify appropriate methods of contracting for assigned projects and tasks to develop procurement plans and schedules for contracts and orders.
• Arrange progress meetings with contractors, WMATA staff, and technical consultants that result in providing agendas, record minutes, and follow up on action items.
• Maintain contract files and project logs including contractor-client correspondence, invoices, and progress payments in compliance with WMATA standards.

Requirements

• Proficiency in Microsoft 365® applications and Procore®.
• Knowledge of working in a government environment.
• Ability to pass a government background check
• Minimum of a Bachelor’s degree in Engineering, Construction Management, or a related field.
• Demonstrated knowledge of procurement/solicitation package development, including principles, components, and requirements.
• Become familiar with WMATA’s Procurement Procedure Manual (PPM) and relevant Policy Instructions (PIs)
• Experience managing procurement development for large-scale projects ($100 million+).
• Experience with writing and verbally expressing technical information clearly and effectively.
• Minimum of 5 years of experience in quality control and/or construction safety, including at least 1 year in the transportation industry. 10–15 years of experience in construction contracts, change orders, and claims (depending on role seniority). 5–10 years of transit construction experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance