Legal PA

Description

• Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, Compare Docs etc).
• Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
• Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
• Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
• Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos
• Actively contributing to client service initiatives in the group, including attending client events and seminars where required
• Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
• Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
• Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
• Proactively identify areas of responsibility and tasks you can take ownership of
• Developing and maintaining core sector understanding to support delivery of optimum client service
• Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
• Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response

Requirements

Benefits

• 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Private healthcare policy
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Contributory pension of up to 5%.
• Cycle to work scheme.
• Death in service cover (4 x base salary).
• Carers’ leave (up to five paid days’ leave towards caring responsibilities)

Training + Development

Interview process

Visa Sponsorship

Security clearance