Administrative Intern - Fall 2025

Overview

Assist with document/records management and admin tasks at a water recycling facility.

Key Responsibilities

• data entry
• records management
• document indexing
• retention
• compliance
• nonconformance

Tasks

-May assist the administrative coordinator with invoice matching of receipt information and photocopying -Coordinates with all department managers to acquire files/records needed to be archived -Responsible for collecting and accurate data entry of financial information into a record management system -Responsible for filing plant/facility documents and records control in adherence with corporate standards -Responsible for assigning appropriate records retention instructions to documents and records per client/Jacobs standards -Immediately bring to management’s attention any suspected nonconformance regarding all facility procedures and/or legal requirements -Organizes internal documents and/or files ranging from vendor files, invoices, to technical engineering drawings and specifications in a centralized system where each item can be found and retrieved easily without duplication of efforts -Assure documentation is properly indexed according to document management system guidelines -Responsible for complying with the rules and regulations set forth by Federal, Local, and State government regarding document management and maintenance

Requirements

• records management
• ms office
• electronic docs
• business degree
• detail oriented
• us authorized

What You Bring

-Ability to create and develop a records management system -Strong attention to detail, organized, great communicator, and follow directives well -Previous internships or work experience related to Document/Records Management is preferred. -Authorization to work in the United States without the need for visa sponsorship, now or in the future -The position requires the selected candidate to work between 16-20 hours per week (not to exceed 1,000 hours annually) during the calendar year. -In pursuit of an Associate's, Bachelor’s, Master’s degree, or Certificate program, majoring in Business, Office Administration, Library Science, or related degree program required -Junior or Senior in college preferred -Knowledgeable with maintaining computer records -Knowledge of computer software, MS Office Suite and electronic document systems required -Be proficient with computers -Resourceful and possess the ability to analyze documentation using sound judgment -Possess a valid CA Driver’s license with no major infractions

People Also Searched For

About Jacobs

-Headquartered in Dallas, it has evolved into a global powerhouse delivering consulting, technical, scientific and project delivery services. -Its portfolio spans transformative projects—clean water systems, data centers, rail expansions, offshore wind roadmaps, and wastewater plants. -Specialising in advanced manufacturing, cities & places, energy, environmental, national security & defense, life sciences, transportation and water sectors. -Jacobs has reshaped itself via key moves—spinning off government services, acquiring CH2M in 2017, and exiting traditional oil & gas units. -Projects often tackle high-stakes, complex challenges: wastewater treatment in Vancouver, LIRR station upgrades, and AI data centres in Portugal. -Unusually, the firm shifted its HQ from California to Dallas in 2016 to align with its expanding national and global reach.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship required; candidates must already be authorized to work in the u.s.