Workplace Host - Part Time

Description

• Continually support and promote team working within the wider Macro team and the supply chain partnerships.
• Ensure health and safety compliance, report issues, and resolve all non-compliances.
• Adopt a proactive approach to all duties and requests and be flexible enough to respond to ad hoc requests as they arise.
• Assist in maintaining and adhering to the company’s monthly/quarterly reporting requirements through PRISM and mandatory audit requirements.
• Manage local sub-contractors and liaise with building management for both planned and reactive maintenance works.
• Provide a customer-focused service that engenders positive client and colleague relationships.
• Ensure that the office area is kept neat and tidy and that any publicity material within the reception area is up to date and available
• Ensure that catering provision is provided and that any consumables are always available at the tea point /social space.
• Check, order, and maintain stock of all stationery and office supplies.
• Complete periodic workplace inspections on all areas, maintaining HSE standards.
• Establish and maintain good working relationships with the Client team.
• Receive and welcome all visitors and clients to the office reception in a professional and welcoming manner.
• Operate the telephone switchboard, ensuring all telephone calls are answered in a professional and timely manner.
• Maintain meeting rooms and set up for functions.
• Manage vendors to ensure cleaning, catering and general office standards are maintained to the required level.
• Sort incoming mail, ensure outgoing mail is collected, and arrange courier collections / deliveries where required and recorded.
• Proactively contribute to First Aid, Security and Fire Safety requirements as appropriate.
• Ensure maintenance and upkeep of the site operations file and central filing in line with Macro’s Quality Management System procedures and systems.
• Contribute to the provision of monthly KPI reports.
• Ensure all reprographic machines remain in good working order, providing a consistent service and troubleshooting where possible and escalating to the provider when necessary.
• Detect and, where possible, resolve any problems or complaints within the bounds of own knowledge and experience, while also making appropriate decisions about when to escalate issues as required.

Requirements

• Occupational First Aid Certification
• Ability to work effectively in a team environment.
• Knowledge of Health, Safety and Environment.
• Problem solving skills and the ability to make appropriate decisions.
• Demonstrate attention to detail and ownership of the processes relating to areas of responsibility.
• Fluent in English language, both written and spoken.
• Secondary education qualification or Diploma
• Previous experience working as a facilities assistant or receptionist in a busy corporate environment. Facilities Management experience would be advantageous.
• Ability to manage multiple tasks simultaneously in a demanding office environment.
• Computer literacy, including proficiency in standard word processing and spread sheet software.
• Strong time management skills and the ability to manage conflicting priorities.
• Well presented at all times and willing to wear a uniform if required.
• Previous experience of working in an outsourced contract environment.
• Excellent communication skills and telephone manner.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance