WHSE Admin

Description

The WHSE Admin will provide comprehensive administrative and documentation support to the Health, Safety & Environment team for a large-scale data centre project in Nusa Jaya. This role is responsible for managing HSE records, coordinating safety-related activities, and assisting with compliance requirements on site. The ideal candidate is organised, detail-oriented, and able to support a fast-paced project environment while ensuring all HSE procedures are followed effectively.

• Maintain and update all HSE documentation, including inspection reports, incident records, safety permits, and regulatory compliance files.
• Assist in monitoring workplace activities to ensure compliance with company safety procedures and standards.
• Help communicate safety alerts, audit findings, and relevant updates to the workforce and management team.
• Maintain incident and near-miss records, track follow-up actions, and ensure corrective measures are completed.
• Coordinate logistics for HSE-related activities such as scheduling safety training sessions and managing PPE inventory.
• Assist in organizing safety induction programmes for employees and contractors accessing the site.
• Support regular site inspections and audits, especially for hazards common in data centre environments such as electrical, mechanical, and fire-related risks.
• Prepare, organize, and ensure accuracy of paperwork required under Malaysian safety regulations such as the Occupational Safety and Health Act 1994 (OSHA).
• Provide day-to-day administrative and clerical support to the HSE department, including managing filing systems and documentation flow.

Requirements

Strong leadership and communication skills

Familiar with Industrial building projects

Experience working with for large Main contractor

Able to thrive in a fast-paced site environment

• Good communication skills and ability to interact with employees, contractors, and management.
• Good organisation and documentation skills with high attention to detail.
• Diploma or relevant tertiary qualification in Administration, Occupational Safety & Health, or a related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to follow established procedures and maintain confidentiality.
• Good understanding of basic HSE principles and documentation processes.
• Familiarity with ISO standards (ISO 9001, ISO 14001, ISO 45001) is an added advantage.
• Up to 2 years of experience in administrative or HSE support roles, preferably within construction or technical project environments.

Benefits

A strong, stable company with long-term growth

Supportive team culture

Career development opportunities

Competitive salary & benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance