Technically focused architecture, engineering and construction firm delivering creative, complex solutions.
Provides admin support for marketing, BD, events, CRM, and communications.
4 days ago ago
Intermediate (4-7 years)
Full Time
Melbourne, Victoria, Australia
Office Full-Time
Company Size
350 Employees
Service Specialisms
Architecture
Engineering
Design
Project Management
Construction Services
Consulting
Technical Services
Sector Specialisms
Architecture
Design
Engineering
Construction
Manufacturing
Aviation
Mechanical Engineering
HVAC
Role
Description
crm management
event logistics
social media
data entry
report generation
inventory management
Assists with paperwork necessitated by convention/seminar attendance and trade show participation.
Assists in the planning, logistics, and execution of industry conferences, trade shows, and client events.
Provides direct administrative support to the director of marketing and communications manager; activities may include scheduling meetings, managing travel arrangements, processing expense reports, and organizing files.
Tracks expenses and coordinates with attendees on event follow-up and lead generation activities.
Assists in scheduling, drafting, and posting content across corporate social media platforms (e.g., LinkedIn, Facebook, Instagram) following the firm's content calendar and brand guidelines.
Manages communication with event organizers, secures booth space, and oversees shipping/return of event collateral.
Conducts background research on technical topics, market sectors, and competitive intelligence to support the development of articles, white papers and thought leadership content.
Serve as a key custodian of the firm’s Customer Relationship Management (CRM) system in Deltek Vantagepoint.
Coordinate the registration, travel, and material needs for attendees, including brochures, display materials, and branded giveaways.
When required, assembles and mails proposals, brochures, credentials
Generate standardized reports from the CRM to support business development tracking and marketing ROI analysis.
Maintain the inventory of marketing collateral, promotional items, and office supplies.
Works closely with promotional projects suppliers and handles research, recommendations, and purchase of marketing giveaways; keeps inventory of
Conducts targeted research on publications, reporters, and media outlets to identify new public relations opportunities or track industry trends.
Professional services design and construction process.
Perform routine data entry, cleanup, and quality control to ensure the accuracy and completeness of client, prospect and project information.
Assist business development professionals by preparing meeting materials, tracking follow-up items, and coordinating meeting logistics.
Support marketing coordinators in the production of proposals, presentations, and qualification packages (e.g., printing, binding, internal distribution); develops resumes of professional staff in varied formats, as needed.
Handle departmental invoicing and budgeting tracking.
Supports the execution of internal initiatives for special events and employee engagement commitments.
Assists with gathering, organizing and tagging project photography, video assets, and case study materials for use in external communications.
Manage contact lists for marketing campaigns (e.g., newsletters, holiday cards) and ensure compliance with communication preferences.
Be the point person for maintaining database for employee professional licenses and certifications
Coordinates logistics for industry awards submissions, including gathering project data, collecting high-resolution photography, drafting narrative sections, and ensuring all deadlines are met.
Requirements
bachelor’s
admin experience
ms word
excel
photoshop
stress management
Bachelor’s degree in marketing, public relations, communications, journalism or related field desired.
Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively.
Ability to learn complex tasks and remember how to complete tasks without assistance once trained.
Ability to print and draw letters, numbers, words, characters, and symbols that are legible and understood by others.
Ability to control behavior when encountering stressful situations or short deadlines and to maintain a high level of concentration.
Previous experience in similar position or administrative experience with a professional services firm.
High school diploma or associate’s degree.
The work is semi-sedentary work and requires the ability to lift up to 10 pounds.
MS Word, Power Point, Excel, Page Maker, Photo Shop and CRM.
The company was established in 1964 at the beginning of the Space Race.
$250M Revenue
Annual Revenue
The company achieves around $250 million in annual revenue.
#1 Aerospace
ENR Ranking
Highly ranked by ENR in aerospace and manufacturing design.
25+ States
U.S. Presence
Projects are delivered across over 25 states in the U.S.
Built launch pads, integration facilities and clean rooms, contributing to NASA’s Apollo, Shuttle, and modern space programs.
Evolved from aerospace roots to span manufacturing plants, educational campuses, hospitality projects and themed attractions.
Leverages BIM, generative design, virtual/augmented reality and real‑time project management tools to accelerate delivery.
Notable projects include Delta IV launch complex upgrades, Boeing manufacturing facilities, Amazon Kuiper payload center and immersive theme‑park attractions.
Culture + Values
We deliver innovative, integrated design-build solutions.
We collaborate across architecture, engineering and design disciplines.
We exceed clients’ expectations through internal teamwork and cost‑efficient services.
Environment + Sustainability
No public net-zero target or date stated.
No quantifiable emissions reduction goals or reported performance metrics found.
No documented sustainability strategy, goals, or results available on website or LinkedIn.
Inclusion & Diversity
No public DEI strategy, goals, or outcomes disclosed.
No gender-related statistics available in public materials.