Marketing Assistant

Description

• Assists with paperwork necessitated by convention/seminar attendance and trade show participation.
• Assists in the planning, logistics, and execution of industry conferences, trade shows, and client events.
• Provides direct administrative support to the director of marketing and communications manager; activities may include scheduling meetings, managing travel arrangements, processing expense reports, and organizing files.
• Tracks expenses and coordinates with attendees on event follow-up and lead generation activities.
• Assists in scheduling, drafting, and posting content across corporate social media platforms (e.g., LinkedIn, Facebook, Instagram) following the firm's content calendar and brand guidelines.
• Manages communication with event organizers, secures booth space, and oversees shipping/return of event collateral.
• Conducts background research on technical topics, market sectors, and competitive intelligence to support the development of articles, white papers and thought leadership content.
• Serve as a key custodian of the firm’s Customer Relationship Management (CRM) system in Deltek Vantagepoint.
• Coordinate the registration, travel, and material needs for attendees, including brochures, display materials, and branded giveaways.
• When required, assembles and mails proposals, brochures, credentials
• Generate standardized reports from the CRM to support business development tracking and marketing ROI analysis.
• Maintain the inventory of marketing collateral, promotional items, and office supplies.
• Works closely with promotional projects suppliers and handles research, recommendations, and purchase of marketing giveaways; keeps inventory of
• Conducts targeted research on publications, reporters, and media outlets to identify new public relations opportunities or track industry trends.
• Professional services design and construction process.
• Perform routine data entry, cleanup, and quality control to ensure the accuracy and completeness of client, prospect and project information.
• Assist business development professionals by preparing meeting materials, tracking follow-up items, and coordinating meeting logistics.
• Support marketing coordinators in the production of proposals, presentations, and qualification packages (e.g., printing, binding, internal distribution); develops resumes of professional staff in varied formats, as needed.
• Handle departmental invoicing and budgeting tracking.
• Supports the execution of internal initiatives for special events and employee engagement commitments.
• Assists with gathering, organizing and tagging project photography, video assets, and case study materials for use in external communications.
• Manage contact lists for marketing campaigns (e.g., newsletters, holiday cards) and ensure compliance with communication preferences.
• Be the point person for maintaining database for employee professional licenses and certifications
• Coordinates logistics for industry awards submissions, including gathering project data, collecting high-resolution photography, drafting narrative sections, and ensuring all deadlines are met.

Requirements

• Bachelor’s degree in marketing, public relations, communications, journalism or related field desired.
• Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively.
• Ability to learn complex tasks and remember how to complete tasks without assistance once trained.
• Ability to print and draw letters, numbers, words, characters, and symbols that are legible and understood by others.
• Ability to control behavior when encountering stressful situations or short deadlines and to maintain a high level of concentration.
• Previous experience in similar position or administrative experience with a professional services firm.
• High school diploma or associate’s degree.
• The work is semi-sedentary work and requires the ability to lift up to 10 pounds.
• MS Word, Power Point, Excel, Page Maker, Photo Shop and CRM.
• Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, visual acuity, and walking.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance