Administrative Specialist II

Description

• Apply technical literature and style guide knowledge to meet documentation and publication standards.
• Coordinate technical reports, staff studies, and working papers.
• Provide reference, document delivery, online research, and referral services.
• Direct information services, oversee publication production, and implement electronic documentation methods.
• Interface with technical professionals for writing, editing, and publishing various documents.
• Track and monitor document flow from inception to final distribution, performing quality assurance checks.
• Identify and correct problems as they arise.
• Utilize appropriate software for document preparation and production.
• Order and maintain office supplies.
• Maintain an updated office telephone directory.
• Count office surveys and prepare quarterly reports.
• Conduct daily morning attendance reports of employees.
• Proof contractors’ and government employees’ timesheets weekly and submit them.
• Maintain Reserve It applications for conference room reservations and ensure spaces are prepared for events.
• Prepare memoranda.
• Send meeting reminders to staff.
• Answer phones, take messages, and route calls.
• Set up meetings for management.

Requirements

Education and/or Experience: Requires at least one year as an Administrative Specialist I or equivalent, a high school diploma, and a minimum of three years of job‑related experience.

Knowledge, Skills, and Abilities: The role requires excellent oral and written communication, thorough knowledge of MS Office, ability to handle multiple tasks, familiarity with office policies, and the capacity to work independently with minimal supervision.

Certificates, Licenses, Registrations: None required.

Security Clearance: Must be a U.S. citizen with a valid passport and able to obtain or maintain a minimum SECRET clearance.

• Minimum 1 year experience as Administrative Specialist I or equivalent.
• High school diploma plus at least 3 years job‑related experience (or equivalent).
• Excellent oral and written communication for interfacing at all levels.
• Thorough knowledge of MS Office (Word, Excel, PowerPoint).
• Ability to handle multiple tasks simultaneously.
• Knowledge of office policies, practices, and procedures.
• Ability to work independently with minimal supervision.
• Must be a U.S. citizen with a valid passport and able to obtain/maintain a minimum SECRET clearance.

Benefits

Physical Demands: Employees must occasionally stand, walk, sit, use their hands, operate office equipment, climb stairs, lift up to 25 lb, and perform other typical office activities. Reasonable accommodations are available.

Training + Development

Interview process

Visa Sponsorship

Security clearance