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CMMS Administrator
Jll
Facility maintenance planning and scheduling with a focus on computerized maintenance management systems (CMMS) and complex systems and equipment in a life science or controlled environment.
18d ago
$37 - $52
Experienced (8-12 years), Expert & Leadership (13+ years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
San Diego, CA
Onsite
Company Size
102,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
continuous improvement
work order management
compliance & safety
resource allocation
facility documentation
vendor management
- Continuous Improvement: Identify opportunities for process improvements and implement best practices to enhance maintenance operations.
- Schedule vendor support for repairs and maintenance, minor works and other work requests, tracking to completion.
- Supports the FM team with contracted vendor scheduling.
- Maintenance Planning: Develop and implement comprehensive maintenance plans that ensure the reliability and availability of facility equipment and systems.
- Works closely with the sourcing team to ensure all vendors are ISN complaint, assists in setting up new vendors in JLL’s vendor base
- Work Order Management: Oversee the creation, tracking, and completion of work orders using computerized maintenance management systems (CMMS).
- Coordinate Facility Condition Assessments, organize data and deliver related reports.
- Scheduling: Create and manage detailed schedules for maintenance activities, coordinating with internal teams and external contractors to minimize downtime and disruptions.
- Compliance: Ensure all maintenance activities comply with relevant regulations, standards, and safety protocols.
- Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption
- Creates PO’s for JLL service provider partners, ensures all invoicing is processed and works closely with the JLL finance team on monthly reporting.
- Documentation: Maintain accurate records of maintenance activities, including work orders, maintenance logs, and equipment history.
- Manage inception, life cycle and decommissioning of facility assets and system.
- Resource Allocation: Allocate resources, including personnel, tools, and materials, to ensure maintenance tasks are completed efficiently and effectively.
- Develops and maintains inventory of materials and parts critical to the facility.
What you bring
cmms
emergency response
life science
problem solving
facility management
vendor management
- Education: Associate’s degree in engineering, facilities management, or a related field or demonstrated equivalent experience.
- Ability to work collaboratively with cross-functional teams.
- Experience coordinating corporate events and amenities
- Experience with KPI tracking and performance measurement
- Effective communication and interpersonal skills.
- Experience with building access control systems and security protocols
- Strong analytical and problem-solving skills.
- Understanding of finance processes including accruals and invoice processing
- Background in facility management or operations coordination
- Excellent organizational and time management abilities.
- Experience: Minimum of 3 years of experience in facility maintenance planning and scheduling, with a focus on complex systems and equipment.
- Previous vendor management and procurement experience
- Previous experience in Life Science or controlled environment facilities
- Familiarity with Life Science regulatory requirements and compliance
- Background in inventory management systems
- Knowledge of emergency response planning and safety protocols
- Proficiency in CMMS and other maintenance management software.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- maintenance activity compliance with regulations, standards, and safety protocols
- vendor compliance with isn requirements and vendor base setup
- finance processes including accruals and invoice processing
- building access control systems and security protocols
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Company
Overview
$20+ billion revenue
Annual Revenue
JLL generated over $20 billion in revenue in 2021, demonstrating strong financial performance.
- Founded over 200 years ago, JLL has become a global leader in real estate services and investment management.
- With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets.
- JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios.
- The company is known for its innovative solutions in real estate technology and sustainability.
- Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory.
- JLL has pioneered the integration of data-driven insights into real estate decision-making.
- The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure.
- Notable for its long-standing history, JLL continues to shape the global real estate landscape.
- Integrity, teamwork and ethics in all of our actions
- Respect for people, their contributions and personal growth
- Customer-driven focus with a commitment to excellence
- Commitment to sustainability and the environment
- Innovation and creativity in everything we do
- Building strong relationships and trust with our clients, partners, and communities
Net Zero 2040
Carbon Target
Aiming to achieve net zero carbon emissions by 2040 through comprehensive sustainability strategies.
50% by 2030
Emission Goal
Reducing carbon emissions from managed buildings by 50% by 2030.
10% by 2025
Water Efficiency
Aiming for a 10% reduction in water usage per square foot by 2025.
100% Renewable
Energy Source
Targeting 100% of energy from renewable sources for managed properties by 2030.
- Implementing green building certifications for managed properties, such as LEED and BREEAM
- Assisting clients in reducing their carbon footprint by optimizing building operations and energy use
40% Gender Representation
Target for Senior Leadership
Aim to achieve 40% gender representation in senior leadership roles by 2025.
35% Women in Workforce
Global Workforce Composition
Currently, women make up 35% of the global workforce, with efforts focused on increasing their presence in leadership.
- Dedicated programs for advancing women’s leadership and mentorship.
- Partnerships with external organizations to promote gender equality in real estate.
- Ongoing efforts to foster an inclusive work environment for employees of all backgrounds.
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