Front Desk Administrator

Description

• Open and distribute mail
• Receive packages, letters, etc., as required. Sign for parcels when necessary.
• May type memos, letters, listings, etc., as backup to the Office Manager.
• Maintain the office supply closet and the stock supplies.
• Receives and distributes packages in a timely fashion.
• Receive packages, letters, faxes and distribute them to the correct departments/person
• Operate switchboard. Answer incoming calls, forward calls to party and/or voicemail, take messages (when necessary), and notify employees that visitors and/or overnight packages have arrived.
• Maintain office supply closet
• Answers phone and greets guests in a pleasant manner.
• Helps with extra typing at supervisor’s request.
• The basic function of the Front Desk Administrator is to answer and forward calls through a console switchboard as well as greet visitors, distribute mail, organize and distribute office supplies.
• Perform additional assignments per supervisor’s direction.
• Operate switchboard and greet guests
• Open and distribute mail daily.
• Opens and distributes daily mail within a reasonable time limit.

Requirements

• Must be able to work under stressful situation
• The physical requirements may be stressful even though a majority of the time is sitting. Body movements of turning the head and torso, bending and flexing the arms, wrists and fingers are required. The sense required are being able to see and hear and having full power of speech.
• Position requires the ability to stay calm under stressful and pressured situations.
• Typing and word processing
• Preferred: 6 months experience with multi-line phone
• Demonstrates regular attendance and punctuality.
• Position requires knowledge of basic office machines (phone, fax, copier, postage machines, etc…)
• Must be punctual and dependable
• Position requires basic computer skills; Microsoft Word, Excel and Outlook.
• Required: High School Diploma or GED
• Must be able to communicate in English, verbally and in writing.
• Preferred: High School Diploma and some secretarial courses

Benefits

• WORKING CONDITIONS

Training + Development

Interview process

Visa Sponsorship

Security clearance