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Executive Assistant to the Chief Estimator
Russell Marine Llc
Support Chief Estimator with calendars, proposals, and bid submissions.
9d ago
Intermediate (4-7 years), Experienced (8-12 years)
Full Time
Channelview, TX
Office Full-Time
Company Size
130 Employees
Service Specialisms
Marine Services
Consulting
Engineering
Project Management
Design
Technical Services
Turnkey Solutions
Sector Specialisms
Marine
Railroad
Piling
Heavy Civil Construction
Waterfront Construction
Dock and Pier Construction
Mono-pile Installations
Breasting Structure Installations
Role
What you would be doing
procurement monitoring
subcontractor coordination
contract compliance
proposal drafting
scheduling coordination
document management
- Monitor procurement databases and notify the Chief Estimator of relevant project opportunities.
- Support the development of SBE/DBE subcontractor participation plans by identifying and contacting relevant vendors, suppliers, and subcontractors.
- Interpret and apply contract language and bid instructions to ensure compliance with submission requirements.
- Provide comprehensive and operational support to the Chief Estimator.
- Collaborate with Business Administration Manager to ensure consistency in formatting, branding, and compliance across all proposal submissions.
- The individual may be required to operate in a clerical office setting. The individual will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
- Maintain and update resumes, project descriptions, and other standard proposal materials.
- Attend & document internal meetings with meeting minutes and action items.
- Coordinate scheduling for pre-bid meetings, job walks, internal estimating milestones using shared calendars. Maintain internal trackers and logs related to bids, opportunities, and estimating activity.
- Track proposal deadlines and coordinate with internal stakeholders to gather required content.
- Schedule internal hand-off meetings between estimating and operations teams and assist in the creation and maintenance of standard preconstruction documents, templates, and checklists.
- Assist in gathering and organizing required documentation such as financials, licensing, and project history.
- Translate technical input and discussions into clear, professional written content suitable for client-facing documents.
- Draft, compile, finalize, and submit proposal documents in accordance with bid-specific requirements and internal standards.
What you bring
bluebeam
adobe acrobat
microsoft office
bachelor's
paralegal cert
executive assistant
- The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. This includes a hard hat, safety glasses, life vest, respirators, ear plugs, steel-toed shoes, personal floatation devices (PFD), and/or other protective equipment.
- The individual must be able to perform the essential functions of the job with or without reasonable workplace accommodation.
- The individual may occasionally be required to stand, stoop, bend, crouch, kneel, climb, or sit for long periods.
- Knowledge/Skills/Abilities (KSA): Working knowledge of Bluebeam Revu, Adobe Acrobat, or similar tools used in proposal and document preparation. Familiar with Microsoft Office, SharePoint, and Teams for collaboration and file management. Highly organized, process-driven, and able to manage multiple deadlines. Strong team collaboration and communication skills.
- The individual may be required to lift objects with a minimum of 10 lbs. and a maximum single-person lift of 50 lbs.
- Education: Bachelor’s degree or equivalent experience in business administration, communication, or a related field.
- Experience: Three (3) years of Paralegal experience, with a strong foundation in document management and compliance. Five (5) years of experience in an executive assistant or similarly responsible administrative role. Two (2) years of experience in marketing or communications. Prior exposure to proposal development in a construction or engineering environment. Prior experience supporting SBE/DBE or compliance documentation.
- The individual may be required to walk, step, climb, or otherwise move from one location on the job site to another, which may be of varying heights and access parameters.
- Experience: Three (3) years in an executive assistant or paralegal role.
- Certification(s): Paralegal Certification. Valid driver’s license. Notary Public.
- Knowledge/Skills/Abilities (KSA): Must have strong organizational skills, attention to detail, and the ability to interpret contract language and translate technical input into clear, professional content. Must have the ability to read and interpret contract and bid language. Must have strong written communication and editing skills, including the ability to translate technical content for non-technical audiences. Must possess strong attention to detail and organizational skills. Must have the ability to manage multiple deadlines and work independently. Must have the ability to interpret and apply bid instructions and formatting guidelines.
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Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
350 tons
Crane Barges Capacity
The company operates with crane barges capable of handling up to 350 tons, enabling the execution of large-scale marine projects.
2015
Fortune Recognition
In 2015, the company was honored by Fortune Magazine as one of the fastest-growing firms, highlighting its rapid expansion and success.
- It has steadily grown from a regional heavy-civil contractor.
- Strategically positioned along the Gulf Coast, the company executes waterfront projects from docks to bridges.
- Equipped with crane barges up to 350 tons, it tackles complex marine jobs.
- Serves both public and private clients with a competitive pricing model without sacrificing quality.
- Typical projects include new dock and pier construction, bridge replacement, and loading-arm maintenance.
- Its asset expansion and repeat contracts attest to a proven track record in heavy-civil marine work.
$1,000–$2,000
Annual Training Investment
Continuous investment in employee training, reflecting a commitment to professional growth and safety.
30-hour
OSHA Certification
Supervisors undertake comprehensive OSHA training to ensure compliance and safety standards.
33 Indicators
Safety Monitoring System
Analyzing 33 key metrics through a cloud-basedSMS to drive continuous improvement in safety.
2–3 days
Employee Training Time
Annual training sessions ensure employees stay updated on safety protocols and best practices.
- Safety being our number one priority.
- Emphasis on the highest quality of work.
- Working closely with clients, understanding their goals and expectations, and constantly monitoring and training our professional workforce.
- New hires complete 8–12 hours of safety training before starting.
- No publicly stated net-zero target or timeline
- No available data on environmental strategy, emissions, or sustainability initiatives from public sources
3.5/5 Rating
Diversity & Inclusion Score
The company has a Glassdoor rating of 3.5 out of 5 for its Diversity & Inclusion practices.
67% Recommend
Employee Recommendation Rate
67% of employees would recommend the company to a friend.
- Self-described as an equal opportunity employer (no discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status)
- No publicly released gender breakdown or other demographic statistics
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