Description
procurement
progress monitoring
project planning
tool management
stakeholder liaison
close-out reporting
As the Project Management Administrator, you will support the project management function by providing administrative and operational assistance across various project lifecycles. You will act as a central point of coordination between project managers, team members, and stakeholders, ensuring efficient and smooth operations. With a proactive and detail-oriented approach, you will play a critical role in enabling the successful delivery of projects across the EMEA and APAC regions.
- Assist in the preparation and management of procurement and invoicing processes related to projects.
- Monitor project progress and prepare regular status updates for stakeholders.
- Support project managers in the creation and monitoring of project plans, scopes of work, and resource allocation.
- Contribute to process improvement initiatives within the PMO by providing feedback and implementing best practices.
- Coordinate and schedule meetings, including kick-off and progress meetings, and prepare agendas and minutes.
- Maintain project management tools and systems, ensuring data accuracy and availability.
- Provide administrative support to the PMO and other departments as needed.
- Act as the primary liaison between internal teams, suppliers, subcontractors, and clients for project-related communication.
- Identify and escalate potential issues or conflicts to project managers and assist in resolving them in a timely manner.
- Facilitate the preparation of project close-out reports, ensuring all deliverables are documented and archived.
- Maintain and update project documentation, including schedules, budgets, risk registers, progress reports, quality plans, and issue logs.
Requirements
ms project
jira
procurement
project management
power systems
communication
Additional Skills (Preferred)
Hanley Energy is an internationally acclaimed innovator in the fields of energy management, critical power, and data centre control solutions, serving various business sectors worldwide. With our headquarters based in Ireland and offices situated in the US, Sweden, Australia, and Germany, we possess an abundance of experience and proficiency in delivering, designing, setting up, and maintaining energy management and monitoring systems, data centre control solutions, and critical power to an array of clients in Ireland and globally, across various business sectors.
This role is ideal for a highly organized individual with a passion for supporting complex projects and a drive to contribute to the success of a dynamic and innovative company. If you are detail-oriented, adaptable, and thrive in a fast-paced environment, we invite you to apply.
- Willingness to occasionally travel for project-related tasks or training.
- Ability to handle sensitive information with confidentiality and professionalism.
- Experience in multinational or cross-regional project environments.
- Excellent organizational and multitasking skills, with a keen eye for detail.
- Knowledge of procurement and financial tracking processes.
- Strong communication skills, both written and verbal, with the ability to build effective working relationships.
- Degree or certification in project management, business administration, or a related field is an advantage.
- Familiarity with project management tools and methodologies (e.g., MS Project, Asana, Jira, or similar).
- Proficiency in IT tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Relevant previous experience in project administration, coordination, or a similar support role is highly desirable.
- A proactive and flexible approach, capable of working independently and within a team.
- Understanding of electrical power systems, control systems, or data center operations.
Benefits
Company Benefits
- Hybrid Work Model where applicable
- Hanley Energy Affinity Scheme
- Competitive salary with excellent career development opportunities
- Company Healthcare Plan
- Company Pension Scheme
- Free parking at all locations
- Academic assistance & Structured In-house training
- Death in Service Life Insurance
- Employee Assistance Programme & Wellbeing Programme
Training + Development
Information not given or found
