Description

• Anticipate the President’s needs and proactively address issues before they arise.
• Coordinate heavy domestic and international travel, including flights, accommodations, ground transportation, and itinerary preparation.
• Process, reconcile, and track executive expenses in a timely and accurate manner.
• Maintain complex and frequently changing calendars, ensuring optimal time management.
• Schedule and organize high-level meetings, conference calls, and events.
• Handle last-minute changes and ensure seamless logistics at all times.
• Handle sensitive information with the highest level of discretion.
• Serve as the primary point of contact for the President; manage and prioritize a high volume of communications.
• Prepare agendas, presentations, and briefing materials.
• Record and track follow-up actions to ensure commitments are met.
• Represent the President and the firm with professionalism in all interactions.
• Screen calls, visitors, and correspondence with professionalism and discretion.
• Support budget monitoring and vendor payments as needed.

Requirements

We are a highly respected and fast-growing real estate firm specializing in commercial real estate. Our reputation is built on excellence, integrity, and exceptional client service. We are seeking a seasoned Executive Assistant to support our President and help drive the continued success of our organization.

The Executive Assistant will act as the right hand to the President, managing a wide range of executive support tasks. This position requires a poised, mature, and highly organized professional who thrives in a fast-paced environment, exercises sound judgment, and has a track record of long-term, stable employment.

• Minimum of 7+ years of executive assistant or senior administrative support experience, preferably in a real estate, financial services, or professional services environment.
• Exceptional organizational and time-management skills with the ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Mature, polished, and resourceful.
• Experience coordinating complex domestic and international travel.
• Comfortable in a fast-paced environment requiring flexibility.
• High level of professionalism, discretion, and emotional intelligence.
• Demonstrated stability in previous roles (long-tenured positions preferred).
• Proactive problem-solver with strong attention to detail.
• Strong gatekeeping skills with the ability to diplomatically manage access to senior leadership.
• Excellent verbal and written communication skills.
• Able to work independently and as part of a team.

Benefits

Pay range and compensation package

• Competitive salary commensurate with experience.
• Opportunities for professional development.
• Comprehensive benefits package including [health, dental, vision, 401(k), etc.].

Training + Development

Interview process

Visa Sponsorship

Security clearance