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Receptionist & Office Coordinator
Stantec
Responsible for providing high level front desk, administration, and customer service support in a professional office setting. Also responsible for office coordination tasks including ensuring site management and operations compliance, office safety, and security.
14d ago
Experienced (8-12 years), Expert & Leadership (13+ years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
Winnipeg, Manitoba, Canada
Office Full-Time
Company Size
32,000 Employees
Service Specialisms
Planning
Engineering
Architecture
Interior Design
Landscape Architecture
Surveying
Environmental Sciences
Project Management
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
office cleaning
hsse compliance
administrative support
site inspections
visitor management
safety monitoring
- Ensure all site management and operations practices comply with Stantec standards.
- Develop and maintain strong, positive relationships with the office leadership and staff.
- Daily cleaning of boardrooms and staffroom (i.e., wiping of tables, surfaces, cupboards and appliances.
- Participate in regional OSEC/JHSC conference calls.
- Office Safety & Security – liaise with building property management regarding issues/concerns (e.g., building entrance doors, parking lot lighting, vandalism, etc.), monitor interior security access system and cameras, and replace equipment as required.
- Collaborate with Social Committee to coordinate office social activities.
- Assist with scheduling of boardrooms, including special requirements such as ordering food and doing setup for lunches and meetings.
- Assist with office maintenance inquiries.
- General stocking of water/coffee stations and ordering requested supplies on a weekly basis.
- Create a great first impression, and interface with guests and clients in a professional and positive manner, both in-person and over the phone.
- Maintain visitor logbook; check, issue, and maintain visitor badges.
- Provide administrative support for the office leader's strategic initiatives and projects, including managing schedules, organizing meetings, and handling correspondence.
- Assist the team by typing meeting minutes, filing, photocopying, collating, faxing, etc.
- May be required to sit on internal committees as office administration representative.
- Communicate HSSE initiatives and support messaging in their area of responsibility.
- Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities.
- Complete worksite inspections for the Winnipeg office.
- Maintain and create secured files and databases for Facilities and Health, Safety, Security and Environmental (HSSE), including security system, access card system, maintenance requests, and reports.
- Maintain confidentiality of records and ensure document destruction as necessary.
- Participate as a member of the Emergency Response Team; assist in providing a safe and secure working environment.
- Operate dishwashers (includes loading/unloading) and put clean dishes away.
- Answer phones and screen/route calls as necessary.
- Help maintain operational accountability by tracking key metrics and preparing reports.
What you bring
team building
ms office
detail oriented
customer service
interpersonal
- Strong leadership and team building skills.
- Computer proficiency with MS Office Suite.
- Detail oriented with the ability to handle multiple processes and prioritize tasks.
- Customer service centric approach to working with internal clients.
- Excellent interpersonal communication and organizational skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- credit and criminal check may be conducted
People also searched
Company
Overview
Founded in 1954
Year Established
The company was established as a one-person environmental engineering practice in 1954.
MWH Global in 2016
Acquisition Year
Completed the acquisition of MWH Global to enhance expertise in water and natural resources.
450+ Offices
Global Presence
Operates across more than 450 offices on six continents, showcasing extensive global reach.
6 Continents
Geographic Reach
Maintains a strong presence on six continents through strategic expansion.
- Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion.
- Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio.
- Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments.
- Leverages interdisciplinary teams of designers, engineers, scientists, and project managers.
- Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors.
- Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.
- We Put People First
- We Do What is Right
- We Are Better Together
- We Are Driven to Achieve
2025
Carbon Neutrality Target
The company plans to achieve carbon neutrality in its operations by the end of the fiscal year 2025.
32,000
Employees in Sustainable Projects
Over 32,000 employees are working on climate-resilient infrastructure and future-proofing cities.
- Commitment to environmental, social and governance excellence across operations and client projects
- Issued Sustainability‑Linked Loan, tying financing to ESG metrics including Bloomberg GEI and environmental targets
- Publicly reported environmental performance in annual Sustainability Report (e.g., GRI‑aligned metrics)
43% women
Female Representation in Leadership
43% of board and C‑Suite positions are held by women in 2023.
18% pay gap
Global Gender Pay Gap
The global mean unadjusted gender pay gap is 18%.
3% compa-ratio
Gender Pay Gap Improvement
North America base pay compa-ratio gender pay gap improved by 3% in 2023 compared to the prior year.
7% score improvement
Gender-Equality Index
Score improved by 7% in 2023 in the Bloomberg Gender-Equality Index, which has been achieved for the fourth consecutive year.
- Named to Bloomberg Gender-Equality Index fourth consecutive year
- Female representation: more than 50% of entry-level staff are women
- 36 Women@Stantec regional employee resource groups active globally
- First globally to link senior credit facility pricing to Bloomberg Gender-Equality Index score
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