Office Assistant/Receptionist

Description

• Handle confidential and non-routine information
• Assist with corporate-driven initiatives such as Benefits open enrollment meetings, Camp Horton, Career Fairs, Internship program and other HR events
• Assist Division President by creating/developing general correspondence, spreadsheets, presentations, agendas, memos, etc., managing their schedule and updating outlook contacts/calendars
• Maintain responsibility for reception and telephone duties, including sorting/distributing mail and signing for packages
• Order and stock office supplies
• Act as liaison to property management and assist with scheduling office maintenance
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Coordinate and arrange division dinners and events, flights, hotels, rental cars and other travel related requests
• Schedule and organize activities such as meetings, travel and department activities for all members of the management team
• Manage meeting calendars for division conference rooms
• Maintain office services such as coffee service, water, Office Depot, Staples, UPS, and FedEx accounts
• Troubleshoot any problems with office machinery. Call for maintenance if necessary
• Develop effective working relationships with all departments

Requirements

• Ability to communicate and work with all levels of management and personnel
• Possess superb interpersonal, written and verbal communication skills
• PowerPoint experience
• One to two years of related experience and/or training
• Ability to manage multiple responsibilities with attention to detail
• Comfortable with multi-tasking and prioritizing deadlines
• Ability to work overtime
• Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications
• Proficiency with MS Office and email
• Associate degree or equivalent from a two-year college or technical school preferred
• Ability to handle confidential or sensitive information with discretion
• High school diploma or general education degree (GED)

Benefits

• Life & Disability Insurance
• Employee Stock Purchase Plan
• Multiple Voluntary and Company provided Benefits
• Flex Spending Accounts
• Vacation, Sick, Personal Time and Company Holidays
• Medical, Dental and Vision

Training + Development

Interview process

Visa Sponsorship

Security clearance