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Project Assistant - Mission Critical
Layton Construction
Serves as a project document coordinator, ensuring thorough and timely preparation and distribution of project-related paperwork for a construction company. Also provides administrative support to the superintendent and project managers.
15d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Cedar Rapids, IA
Onsite
Company Size
1,500 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
General Contractor
Sector Specialisms
Commercial
Interior Construction
Role
What you would be doing
ocip/ccip program
project coordination
contract administration
document preparation
shop drawing review
change orders
- Discusses and coordinates personal and project goals, important issues, and objectives.
- Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
- Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
- May administer contracts and purchase orders as assigned by leadership.
- Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
- Ensures timely responses from subcontractors for contract paperwork.
- Creates and maintains project checklist.
- Instructs project team in organized filing system and assures its proper use.
- Assists in bidding and in developing scope of work for trade contractors.
- Prepares agendas and other preconstruction meeting documents.
- Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
- Assists in estimate and buyout of projects.
- Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
- Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
- Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
- Distributes change requests and follows up for pricing changes.
- Records and/or transcribes minutes at the preconstruction meeting.
- Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
- Drafts, transmits, and files correspondence.
What you bring
typing
communication
experience
organization
office skills
construction
- Types a minimum of 50 wpm.
- Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
- Has at least 2 years’ experience in secretarial or administrative work.
- Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
- Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
- Has excellent written and verbal communication skills.
- High school diploma or equivalent.
- Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
- Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
- One to two years post high school administrative assistant training preferred.
- Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
- Has the ability to accomplish routine tasks.
- Previous experience working in an administrative role in a construction company preferred.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- criminal background check
Company
Overview
Founded in 1953
Company origins
The company was established in 1953, marking the beginning of its journey from local projects to national prominence.
$3.5B Revenue
Financial growth
Under David S. Layton's leadership since 2004, revenues grew significantly to over $3.5 billion.
40 States Expanded
Geographic reach
The company expanded its operations from the Mountain West to over 40 states across the U.S.
230 Active Projects
Project volume
The firm manages approximately 230 active projects at any given time.
2019 Merger
Strategic partnership
In 2019, the company merged with STO Building Group, scaling into a national powerhouse.
- Began with humble local projects and grew through disciplined, integrity-driven craftsmanship.
- Known for high-profile work—like university stadiums, cancer institutes, luxury resorts, sports venues and data centers.
- Excels in sectors including healthcare, distribution, hospitality, residential, sports, life sciences and manufacturing.
- Their execution often tackles build complexity head-on—such as curved theater spaces with thick walls to resist groundwater pressure.
- Continues family-led traditions while embracing innovation, award-winning safety, technical rigor, and a relationship-first approach.
- Safety First: The safety of our employees and others is our number one priority.
- Integrity: We act with honesty and adhere to the highest ethical standards.
- Commitment to Excellence: We are committed to providing the highest level of service to our clients, partners, and employees.
- Collaboration: We work as a team, fostering open communication and respect for everyone involved in our projects.
- Sustainability: We integrate sustainable practices into our projects to improve the environment and reduce waste.
- Continuous Improvement: We are dedicated to ongoing learning and innovation to improve the way we work.
Net-zero by 2050
Carbon Emissions Goal
The company aims to achieve net-zero carbon emissions, reflecting a commitment to significantly reducing its environmental footprint.
- Committed to sustainability and reducing environmental impact.
- Integrates sustainable building practices and has earned LEED certifications for many projects.
- Actively reduces energy consumption, water usage, and waste generation during construction.
- Collaborates with clients and partners to implement green technologies and solutions in construction.
- Fosters an inclusive and diverse workplace environment.
- Actively recruits from a variety of backgrounds and promotes representation across roles and levels.
- Offers mentorship and development programs to support underrepresented groups in the construction industry.
- Tracks gender statistics and other DEI metrics to monitor progress toward inclusivity goals.
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