Leading UAE solar energy developer offering commercial & residential solar, retrofits & smart homes.
Collect warranty letters from all suppliers and issue warranty confirmations to clients.
Review and prepare material submittals in compliance with project specifications.
Support project teams with timely delivery updates and material tracking.
Act as a key communication link between internal departments, external suppliers, and clients.
Track stock levels, spares, and sample inventory.
Manage vendor invoices and maintain records in the vendor invoice portal.
Track product warranties, handle RMA (Return Material Authorization) processes, and coordinate with suppliers for replacements.
Liaise with vendors for deliveries, spares, and warranty documentation.
Maintain up-to-date contact lists of internal, external, and local suppliers.
Manage outbound samples and ensure proper documentation for stock movements.
Prepare all RFP, delay penalty required for the supplier for all the required projects.
Create Purchase Orders (PO) and manage the approval process.
Handle billing, goods receipt (MIGO), and invoice verification (MIRO).
Maintain organized documentation for procurement, logistics, and warranty processes.
Coordinate delivery notes, sales orders (SO), and shipping documentation.
Prepare quotations and support project teams with accurate pricing data.
Prepare and maintain costing sheets for projects and procurement activities.
Ensure the materials are arranged and delivered to client on time.
Provide lighting design assistance and AutoCAD support for Bill of Quantities (BOQ) preparation.
Onboard new vendors and customers, ensuring all documentation is completed.
Prepare all RFPs and delay penalty documents required for suppliers for all ongoing projects.
Proficiency in Microsoft Office, AutoCAD, and lighting design software (e.g., Dialux)(Optional only).
Basic knowledge of procurement workflows and ERP/SAP processes (MIGO, MIRO, SO, PO).
Attention to detail and ability to manage multiple priorities simultaneously.
Familiarity with logistics coordination, costing, and warranty management.
Excellent organizational, documentation, and communication skills.