Executive Assistant

Description

• Project Coordination: Assist with strategic initiatives and special projects, ensuring deadlines are met and deliverables are high-quality.
• Travel Management: Organize domestic and international travel, including flights, accommodations, and itineraries.
• Gatekeeping: Act as the primary point of contact for internal teams and external clients, ensuring timely communication and confidentiality.
• Meeting Preparation: Prepare agendas, presentations, schedules, and briefing materials for meetings; ensure follow-up actions are completed.
• Calendar & Scheduling: Coordinate complex scheduling for professional and personal commitments, including internal and external meetings, events, and travel arrangements.
• Administrative Support: Take dictation, handle and respond to correspondence, manage budget, create spreadsheets, process expense reports, and support the President’s outside Board Meetings.

Requirements

• Excellent written and verbal communication skills
• Experience: Minimum 8+ years in an Executive Assistant or Personal Assistant role supporting senior leadership.
• Strong interpersonal skills and professional demeanor
• High level of discretion and confidentiality
• Exceptional organizational and time-management abilities
• Ability to adapt to changing priorities and anticipate needs
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Benefits

• Bonus Points:

Training + Development

Interview process

Visa Sponsorship

Security clearance